Part-time Finance Assistant

Founded in 2016, we are a fast growing, well-known and industry respected ancillary product provider with a base in Polegate, East Sussex, however our staff operate on a home-working basis. We provide UK-wide intermediaries with ancillary products across both personal and commercial markets. Our small but dynamic team have all been with the business for over 6 years and we ensure we have a friendly, approachable, and team culture to deliver exceptional results for the business.

We have invested heavily in our team over the year’s, and this has delivered loyalty and driven staff that has propelled the company to ever increasing results. Our success continues to provide opportunities for all within the business.

We offer a competitive salary, pension, bonus scheme and ongoing training and development throughout your career with us.

We are looking for a Part-Time Finance Assistant to assist in the smooth running of the accounts department.

Interviews will be held in our Head Office, Polegate, East Sussex

Salary starting £11,440

Part time hours per week - 20

Position Overview:

• To assist in the smooth running of the accounts department, reporting to the Financial Controller
• To ensure all tasks are completed to departments deadlines and all data is accurate.

Key Responsibilities and Accountabilities:

Sage

• Input of invoices/credit notes for suppliers in correct months for P&L
• Running reports as requested by Financial Controller for debt chase and reconciliation
• Chasing up invoices to ensure all are in by 15th of following month
• Ensuring invoices are set up for payment before they go overdue using the invoices payment file
• Once supplier invoices are paid, ensure Sage is updated with the payment information so that debtors and creditors are kept up to date. Must be completed by the end of each month so that monthly report is up to date
• Bank reconciliation updated frequently and finalised at the beginning of each month in line with P&L deadline
• Assisting with year-end submission to external accountants

To check expenses and chase up receipts, then pass to Financial Controller to obtain sign off

Cashflow kept up to date and any issues highlighted to Financial Controller

Daily Banking

• Run reports from systems and checking CDL vs Sagepay
• Correcting errors and logging on error log
• Close day books daily once all queries have been resolved
• Post day books to Sage

Refunds

• Double checking Refund Authorisation Forms and liaising with CS if not correct
• Writing cheques and sending out with relevant documentation
• Processing refunds on SagePay
• Action out diary

Write offs – Daily processing based on targets set

Funding reconciliation

• Run bordereaux automatically – twice per month. Liaise with IT where necessary

Maintain all files for the department both electronically and manually

Ad hoc tasks as required by Manager/Director

KPI’s

• All invoices and expenses input into Sage so that P&L can be delivered on time
• Refunds sent out on time and checked for accuracy
• Errors communicated to relevant department heads
• Write offs processed as per Finance Manager’s directions
• Filing kept up to date

Personal Profile:

• An outgoing, personable and driven individual, who enjoys working with numbers.
• Patient, tactful, diplomatic and approachable as well as being able to stay calm in difficult situations
• Well-presented and business like
• Aware of respecting the importance of confidentiality for the business as a whole.
• Good organisational and problem-solving skills and the ability to work as part of a team
• Excellent attention to detail in all aspects of the role.
• Confident in using Word, Excel and Outlook. We will provide training on our in-house systems CDL & Strata

Requirements:

• Good working knowledge of Sage 50 accounts is essential
• Ability to work with figures
• Knowledge of Insurance would be nice but not necessary
• Good working knowledge of Excel, Word, Powerpoint, Internet and email
• Ability to work with figures
• Ability to work as part of a team and independently

Other Skills/Abilities:

• Must have a genuine interest in Finance
• A polite and friendly character with a willingness to help the business.
• Must have the ability to follow processes and procedures and to be comfortable with seeking advice where necessary.
• Should be confident when dealing with others

Job Types: Part-time, Permanent
Part-time hours: 20 per week

Salary: £11,440.00 per year

Benefits:

• Company events
• Company pension
• Work from home

COVID-19 considerations:
All Broker Services adheres strictly to all government guidelines around the coronavirus and will update their considerations accordingly, in line with the current measures in place, whenever necessary.

Experience:

• Finance & Accounting Occupations: 1 year (required)

Work Location: Remote