Archive Assistant - Gorse, Thetford
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Position Overview & Specifications
The Archive Team
Our Archive Team are responsible for the day-to-day running of our file archiving and looking after and organising our off-site filing and storage systems.
They classify and index files, deal with requests from users and are responsible for finding files, documents and other resources that users require.
Our team make sure all records are kept safe and secure, complying with our legal requirements.
The Role
The Archive Assistant is responsible for ensuring that the archiving and retrieval of documents works in a fast, efficient and smooth manner.
You will be working with another Archive Assistant in our storage facility in Gorse and must be prepared and willing to work remotely from the rest of the business. You would work closely with other members of the Central Office Services in each of our offices.
You will be responsible for:
- Assisting with the storage, retrieval and destruction of files
- Dealing with enquiries from fee earners regarding the storage of deeds, wills and other documents from information stored on files
- Required to assist in routine post runs taking internal post and documents to other offices sometimes at short notice
- Ensuring the information logged onto the IT system is up-to-date and correct
- Liaison with our data shredding provide to ensure adequate disposal containers are available
- Ensure compliance with all relevant H&S procedures including lone working, working at heights, and manual handling
- Liaison with Gorse Site Manager and Facilities Engineer to ensure the site is maintained and any faults reported accordingly
- Providing cover during absence, such as holiday & sickness. This could include covering other members of Central Office Services in other offices
Knowledge, skills and experience required
We would like you to have:
- experience and/or knowledge of archiving procedures either in a law firm or similar environment
- sound knowledge of filing systems
- the ability to prioritise work and working to deadlines
- good communication and inter-personal skills
- sound knowledge of IT systems (we use Peppermint and BigHandNow, but full training will be provided on these)
It is an essential requirement for the role that the successful applicant has a clean UK driving licence
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Legal
Based on transatlantic hiring benchmarks for Archive Assistant - Gorse, Thetford roles across Ashtons Legal's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Legal.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked Salary Disclosed on Application bracket, including retirement vesting and health parity.
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