Project Coordinator

Job Title:
Project Coordinator

Department:
PMO

Reports to:
Head of Programmes

Direct Reports:
None

Location:
Ballard Motive Solutions – office/hybrid (depending on location) or remote

Duration:
Permanent

Purpose:

You will be part of the Ballard Motive Solutions (BMS) Project Management Office (PMO) team, assisting Project Managers and the Head of Programmes, supporting the PMO day-to-day activities during the development, execution and delivery of projects.
Within this role you will also engage with other areas of the business, specifically engineering and supply chain teams, in addition to commercial, finance and business development/strategy.
There will also be scope for professional development towards a Project Management role.

Our Values:

Listen & Deliver | Quality. Always. | Inspire Excellent | Row Together | Own It

Responsibilities & Duties

Support PMs with project planning, tracking, monitoring, and reporting of project performance using project management tools.

Support technical administration activities throughout the project management competencies of scope, time, cost, quality, risk, resource planning and communications.

Attend internal team and external stakeholder/customer meetings and events as required, capturing minutes and actions accordingly. Creating and maintaining List of Open Points (LOP) records.

Support PM’s driving project action items forward, engaging with wider team members to provide regular status updates.

Create, revise, improve PMO documentation templates to support continuous improvement working methodologies and efficiency drives.

Communicate with PM’s and stakeholders to ensure project meetings and visits are managed.

Create project reports/presentations for internal and external communication updates.

Create and manage strong relationships with new & existing customers, partners and stakeholders.

Support Portfolio Management activities - specifically maintaining project status Dashboards during project/product model lifecycles.

• General Duties

• Undertake any other duties / tasks assigned, which may include providing support to other departments.

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  Suggest & Implement approved improvements to company processes.

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  Represent Ballard Motive Solutions in a professional manner

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  Be knowledgeable about the full range of Ballard Motive Solutions work.

• Health & Safety

• To follow all Health and Safety procedures.

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  To identify any Health & Safety concerns in your day to day work and escalate as appropriate.

Person Specification

Knowledge

Essential

• A good awareness of project/product model lifecycles and Project Management methodologies.

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  Knowledge of business processes, methods and quality assurance systems.

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  Knowledge of engineering/design and manufacturing.

Skills & Experience

Essential

• Strong communication skills, both oral and written.

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  A high level of interpersonal skills and ability to work effectively with others.

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  Be self-motivated and results focused.

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  Advanced MS office skills.

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  Proficient/advanced Microsoft Project skills.

Desirable:

• Preferably have experience of using Google Apps work tools.

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  Preferably have an interest in renewable energy and sustainability.

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  Previous experience of working in a PMO environment.

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  Experience of working in an (ideally automotive) engineering/design and manufacturing environment.

Qualifications

Essential:

• Demonstrable equivalent experience.

Desirable:

• Degree qualified preferred but not essential.

Acknowledgement

Please note, this job description is subject to change. With any significant change, we will ensure this is discussed with you before any final approvals and or commitments.