Personal Assistant

Personal Assistant
Belfast

As a Barclays Personal Assistant, you will provide proficient and extensive level of administrative assistance to the senior leadership team. In this role you will be given the opportunity to be a pivotal member of the team and showcase your experience of organising meetings, preparing agendas and assisting with presentations in line with deadlines.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Acknowledging the importance of working with highly confidential information where discretion and trust are essential
• Demonstrating the ability to organise own workload and to help with high volumes of daily issues across the team
• Supporting with recruitment, new joiner and leaver process ensuring that the organisational management tool is updated on a weekly basis
• You will be responsible for maintaining a suitable process for keeping records
• Raising and approving IT requests, Purchase Orders, Invoices and expenses in a timely manner
• Providing a receptionist service when at the corporate suites for all visitors including senior stakeholders whilst conveying a professional image

What we’re looking for:

• Exceptional planning and time management skills
• Ability to maintain confidentiality at all times
• Experience of demonstrating accuracy and attention to detail
• Excellent organization and multi-tasking skills

Skills that will help you in the role:

• Highly organised and motivated
• Excellent communication skills
• Exceptional Microsoft Office experience
• Excellent stakeholder service

Where will you be working?
Our Donegall House head office is based in Belfast city center and is easily reachable by public transport with many restaurants and shopping opportunities nearby. Since our office opened in 1996 we have significantly expanded our operations in Northern Ireland, and we now provide the full range of Barclays’ services to consumers and businesses from our 6 branches, as well as our Eagle Lab co-working space at Ormeau Baths.

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