Administrative Assistant- Operations

Administrative Assistant- Operations -LON00510

Description BOMBARDIER Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit. In your role, you will:

• To be responsible for daily, weekly and monthly reporting for Management team, this includes collecting data from Autotime and SAP:
  • Daily Absence Report, for Opertations – AutoTime
  • Daily Clocked in Report, for Operations – AutoTime
  • Daily and Weekly Gap Time Report, for Operations – AutoTime
  • Daily Hour Corrections/Timecard Review, for Operations, AutoTime
  • Daily DOI Report, for Operations – SAP
  • Daily DMM Data, for DMM
  • Daily Headcount Review, for Management Team – AutoTime
  • Weekly Overtime Report
  • Weekly Pending and expired Weekly Overtime Report, for Finance – AutoTime
  • PTO Report, for Operations – AutoTime.
  • Monthly Training Forecast, for Operations – AutoTime
    
• Daily Actions for Management; day to day actions for Operations.
  • Supervisor Review, Operations – When required, on behalf of the Manager Operations – The responsibility of signing-off Timecards for absent and Non-Scheduled Employees).
  • Time Off Review, Operations - When required, on behalf of the Manager Operations – The responsibility of monitoring and actioning approvals for ‘Paid Time Off’ requests.
  • Absence Email - Daily management of reporting, recording and responding to the BAS Absence Email on behalf of Operational staff & passing non-operational staff emails to the relevant manager. Capture absence on Autotime and additionally report Covid-19 related absence to HR.
  • Diary Management - for Director Operations, booking face to face meeting or Teams meeting – providing daily briefing on upcoming day.
  • Meetings - To organise, host and manage booking & preparing boardrooms for operational meetings, organising lunches & refreshments where appropriate. Attend to take minuets where required.
  • Site Access - Organising access and passes for Operations guests or suppliers. Management of recording Visitor forms, COVID forms and working with Security.
  • Expenses, Operations – Monitor and support the Director Operations with submission and approval of Expenses via the SAP Concur System on a daily basis. Additional support for the Operational Department where required.
    
• New Starters, AutoTime – The responsibility of Staff Profiling (Badge, Balance, Setting, Employment Profile, Assignment, Group Member, and Managers). The process of setting up a new employee on AutoTime and the deactivation process of a Staff Leaver.
• Leavers, HR - Provide Leave Reports for HR (When requested by HR, run and calculate all leave entitlement queries etc) and add termination to AutoTime.
• Occasional Actions for Management; the occasional actions for Operations and HR or Finance where required
• Company Purchasing Card - Following policies and procedures when requesting spend on behalf of the Operations department whether completing PCARD request or PR Justification forms for approval
• Cover - Providing cover for Executive Assistant, Admin Assistant and Customer Experience Specialist where required due to Annual Leave.

Qualifications As our ideal candidate,

• You have basic proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• You have strong verbal & written communication skills
• You have organizational skills: ability to prioritize and work independently, meet deadlines, multitask and balance various assignments
• You have interpersonal skills: work in team of dynamic individuals, ability to remain professional through stressful situations
• You have excellent customer service skills

Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws. We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you. Join us at https://bombardier.com/en/careers/career-opportunities Your ideas move people.

Job General Office Work Primary Location GB-ENG-London Organization Aerospace Schedule Full-time Employee Status Temporary

Job Posting 23.03.2023, 10:36:23 AM

Unposting Date 21.06.2023, 6:59:00 PM