Administrative Assistant
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Position Overview & Specifications
JOB PROFILE – Administrative Assistant
Job Title Administrative Assistant
Based Needham Market
Reporting to Plant Operations and Business Systems Manager
Purpose of Job:
A position for an enthusiastic person to assist in with the efficient running of the Plant
Department.
Responsibilities:
- Assist with site on and off-hires.
- Assist with Invoice queries.
- Raise call off orders for new sites.
- Dealing with telephone and email enquiries
- Creating and maintaining online filing systems
- Keeping diaries and arranging appointments
- Raising purchase orders
- Dealing with returns and liaising with internal and external personnel
- Inputting of tickets and stock control inventory
- Ensuring jobs are completed efficiently and in a timely manner
- Assisting with Ad hoc duties where necessary
Key Working Relationships:
The Administrative Assistant will work as part of a team alongside the Plant Hire Desk to ensure that the department functions and services the needs of group of companies.
Requirements:
- Office administrator experience
- Proficient use of Microsoft Office
- Diary management
- Excellent verbal and written communication
- Good customer service and polite telephone manner
- Very good attention to detail
- Strong organisational and prioritisation skills
- Ability to multi-task and handle pressure
- Team player / Flexible attitude and willing to assist
- Reliable / Hard Working / Excellent Timekeeping
- Plant Hire experience preferable
Job Types: Full-time, Permanent
Salary: From £16,000.00 per year
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- Ipswich: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
Reference ID: AD\0510\PD
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Construction
Based on transatlantic hiring benchmarks for Administrative Assistant roles across Breheny Civil Engineering Ltd's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Construction.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £16,000 - £16,000 bracket, including retirement vesting and health parity.
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