HR Assistant, Systems and Management Information

Overview:

Working in a busy HR team, this role will play a pivotal role in ensuring the relevant documentation is provided to UK Shared Business Services (UKSBS) to support payroll processing for new starters, leavers, and other changes during the employee lifecycle. Acting as the first point of contact for all payroll related queries, the postholder will be comfortable dealing with employee queries and ensuring information is accurate and up to date. The role will also provide the opportunity to get involved with a variety of projects related to systems and process improvement.

Purpose:

Liaising with the HR Data Officer on a day-to-day basis, the post holder will play a key role in managing the new starter and leaver processes and ensuring that any changes to personnel records are processed accurately and on time. They will work closely with the HR Advisory Team to provide performance management information and associated statistics for workforce planning and other HR reports.

Duties:

• New Starter process – setting up new starters on our HR system, liaising with the recruitment team and shared services to ensure the new starter is successfully onboarded and the probation process supported.
• Managing the leaver process, updating HR Systems to ensure all leaver information is accurately included in the payroll and any additional payments, liaising with internal departments, and issuing leaver documentation.
• Managing and processing required information for Maternity, Paternity and Shared Parental leave – keeping track of all leave, MATB1 forms, KIT days, ensuring letters are issued and keeping track of leave dates, producing regular reports and ensuring the system is updated for payroll.
• Managing the payroll process to ensure the relevant information is received monthly by UKSBS for all payroll elements such as allowances, changes to job roles, overtime, on-call payments, mariner payment, bonuses, contract changes and extensions as required.
• Managing general HR system updates including changes of job titles, promotions, changes to line management, hours, salary changes, sickness absence and other information to support the employee lifecycle.
• Co-ordinating and updating spreadsheet for tax payments related Antarctic assignments.
• Keeping track of service requests and ensuring information has been correctly entered into the system and all documentation filed correctly on the relevant system.
• Co-ordinating the collation, analysis and reporting of periodic performance management information and associated statistics for use by the HR Advisory team, ensuring comprehensive information is reported accurately and on time in line with agreed procedures and timescales
• Work closely with colleagues within HR and across the business to maintain accurate workforce planning information, provide monthly changes to the Finance team and information to support reporting requirements and programmes such as Athena SWAN.
• Work closely with relevant UK Research and Innovation and HR Transformation teams to support the transition to a new employee resource planning system. Supporting project activities to improve processes, develop better ways of working, checking information and carrying out User Acceptance Testing.

Job Type: Full-time

Salary: £25,702.00-£32,129.00 per year

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Employee discount
• Flexitime
• Free parking
• On-site parking
• Referral programme
• Store discount
• Work from home

Schedule:

• Flexitime

Work Location: In person

Reference ID: BAS 23/89