Executive Assistant ~ Renewable Power

locations London, England time type Full time posted on Posted 11 Days Ago job requisition id R2030056 Location London - One Canada Square, Level 25 Business - Renewable Power & Transition Brookfield Renewable operates one of the world’s largest publicly traded, pure-play renewable power platforms. Our portfolio consists of hydroelectric, wind, solar and storage facilities in North America, South America, Europe and Asia, and totals approximately 23,000 megawatts of installed capacity and an approximately 75,000-megawatt and 8 million metric tons per annum of carbon dioxide (“MMTPA CO2”) development pipeline. Investors can access its portfolio either through Brookfield Renewable Partners L.P. (NYSE: BEP; TSX: BEP.UN), a Bermuda-based limited partnership, or Brookfield Renewable Corporation (NYSE, TSX: BEPC), a Canadian corporation. Further information is available at https://bep.brookfield.com. Important information may be disseminated exclusively via the website; investors should consult the site to access this information. Brookfield Renewable is the flagship listed renewable power company of Brookfield Asset Management. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description ROLE OVERVIEW
This position would suit a highly proactive EA with excellent organisational skills. The ideal candidate would be resourceful, resilient and have experience operating in a fast paced corporate environment.
Key Responsibilities

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  Management and co-ordination of a number of diaries across multiple timezones.
• Liaise with Reception to arrange meeting rooms and hospitality as required.
• Coordinate frequent and often last minute travel and accommodation requirements.
• Produce visa documentation when required.
• Arrange and prepare for meetings and conferences, including editing power-point resentations, detailed agendas and IT set up as required.
• Compile and submit expense reports each month in line with company policy.
• Draft and co-ordinate correspondence, meeting agendas, minutes of meetings, presentation material etc.
• Responsible for the onboarding of new joiners into the team
• Heavily involved in the planning and organization of team events and conferences
• Processing of legal documents in line with company policy.
• Processing invoices and maintaining up to date tracking file.
• Gatekeeping telephone calls and e-mails and respond on behalf where appropriate.
• Support to visitors from overseas offices.
• Sort post and deal with routine enquiries and confidential correspondence.
• Keeping archive and document registers up to date. Arranging filing where necessary.
• Maintaining key contacts files, ensuring they are up to date and accurate at all times.
• Keeping confidential files for all team members in line with GDPR.
• Provide support to other EA’s and admin staff in quiet times, absence and holidays etc.
• Any other ad hoc duties as requested by the team.

Technical Skills

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  Excellent organization and communication skills.
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential.
• Proactive and able to work on own initiative as well as part of a team.
• Decisive, resourceful and quick to prioritize.
• High attention to detail.
• Flexible and adaptable.
• Resilient, with strong team focus.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.