Executive Assistant

About us

Building Transformation (https://www.buildingtransformation.com/) are a niche, high-end, external building fabric services provider. We offer a unique collection of technical façade services to our clients. With Head Office based in Bedford, we operate throughout the UK to revolutionise the performance and lifespan of buildings.

Underpinning our work, our employees and sub-contractors work collectively to create and deliver excellence in client service. We have grown as a business, which is why we need to add to our team by finding an unflappable and talented Executive Assistant. In this role, you will support the leadership team across the organisation. Openness, Trust, Consistency, Standards, Services, Excellence, Team Spirit – these are our values.

If you feel you connect with those, please apply by sending in your CV and a few words to explain why you think you are the best person for this role.

About you

It would help in you had an interest in what we do or have worked in a similar environment, but this is not essential. What is essential is that you have proven planning, organising and administrative skills. What will set you apart from other candidates will be your ability to collate, coordinate and make sense of all the information that will come your way. We are willing to invest in you even if you have less experience, providing that you have the right ‘can do’, proactive mindset; can get on with raucous colleagues; are able to multi-task at relative speed; and manage your own workload with minimal supervision.

Below are some of the key responsibilities for this role:

• Support the leadership team with their administrative requirements
• Gather information from across the different teams and produce accurate reporting
• Coordinate all the necessary information and documents required for us to continue to achieve our ISO certification
• Manage our fleet of vehicles
• Diary management and travel/hotel bookings
• Create and format templates
• Answer the phone, to colleagues and clients; deal with enquiries or escalate as appropriate

Essential skills & experience

• At least 1 year+ of having managed admin tasks
• Proficient skills with Word, Excel, PowerPoint, Outlook and Google Docs
• Proven ability to work autonomously with minimal supervision
• Strong organisational and planning skills, with accurate delivery
• Ability to adapt and juggle multiple task and deadlines
• Excellent inter-personal skills and the ability to get on with everyone at all levels
• Remaining calm under pressure will be essential in this role as it is a fast-paced workplace

What you can expect in return

• A starting salary between £25,000 and £30,000 per annum
• Monday to Friday, 40 hours per week, usually worked between 8:30 to 17:00
• Hybrid working after successful completion of a 3-month probationary period (4:1)
• A holiday allowance of 22 days per year, plus the English bank holidays
• Workplace pension (after probationary period)
• An Employee Assistance Programme and Health Cash Plan
• Regular 121 reviews

**PLEASE READ CAREFULLY BEFORE APPLYING**:

We are expecting a high volume of applications to be received for this position. We thank you in advance for your interest and your time. Our sifting stage includes a review of your CV against the essential skills, knowledge and experience outlined for the role – please ensure your CV on Indeed is the most updated version. You must also complete the two tests (links should be sent to you by Indeed). We won’t have time to chase you for the tests; if not completed, your application will automatically be rejected.

Finally, this role is not sponsored for visa purposes. To be considered, you must already be in the UK and have the right to work here; Please ensure you can reasonably commute to the office (MK41 0DU), at least four days per week. This role is offered on a full-time, permanent basis. Hybrid working, when eligible, will be 4 days in the office and 1 day working from home.

Job Type: Full-time

Salary: £25,000.00-£30,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bedford: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your current salary?

Experience:

• Administrative: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 22/05/2023
Reference ID: BT/HR/0523