Facilities Assistant

Our client a full-service Law Firm based in Central London, London Bridge SE1 are looking for a Facilities Assistant to join their friendly team.

Are you looking for a modern employer, who strive to continually strengthen their inclusive, values driven culture to create a place where you belong and feel respected. The wellbeing of their employees is top priority and their strategy includes a focus on the physical, psychological, financial and relational wellbeing

Job purpose of the Facilities Assistant:

This is an exciting role with a broad remit, and perfect for someone looking to further their career in Facilities Management. As a mix of hands-on and administrative tasks, this role will support the wider team by providing front-line support to internal clients, as well as liaising with suppliers and subcontractors. It's a friendly team and firm, with plenty of progression and development opportunities for the right candidate.

Responsibilities of the Facilities Assitant:

• Acting as the first point of contact for receiving and tracking general facilities management issues, escalating where appropriate.
• Using a range of IT systems to process tasks.
• Contributing to the induction processes for new joiners.
• Be main point of contact for fire wardens and first aiders, updating and maintaining the emergency planning process.
• Playing an active role in planning annual shutdowns and project works.
• Maintaining the Facilities Department pages on the Firm's intranet.
• Process invoices for Facilities including coding, tracking and preparing invoices for authorisation.
• Recycling and waste management.
• Managing the Access Control System.
• Manage internal desk moves.
• Ordering business cards.
• Assist in all aspects of health and safety, ensuring risk assessments are in place for appropriate works.
• Carry out H&S inspections on a regular basis.
• Ensuring all recycling and confidential waste is appropriately managed.
• Use DSE assessment software and carry out assessments.
• Carry out internal office audits in line with ISO 14001 standards.

Who are we looking for this Facilities Assistant position:

Ideally you will be able to demonstrate:

• Experience of working in an office/corporate environment.
• Good organisational skills, with the ability to manage several active tasks.
• Presentable and able to communicate with a wide range of people.
• Able to step up to cover for other colleagues.
• Provide hands-on and practical problem-solving skills.
• Experience of Health and Safety at work issues including risk assessments, PTW and RAMS.
• Numerate and literate, with good communication skills
• Excellent client facing skills, gained in an office or other customer-focused environment.
• Proactive with a can-do attitude.
• Good problem-solving abilities.
• Willingness to learn new IT systems.
• Ability to take ownership of tasks and projects and deliver them successfully.
• Ability to use a range of Microsoft tools including Outlook, Word, Excel.

In return for this full time Facilities Assistant position our client is offering a competitive salary of up to £35,000.00 per annum for the right person with excellent benefits -

• Great central Location
• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

If you feel you are the right candidate for this Facilities Assistant position then apply here or contact Jeanette on 0207 220 8900 for further details