Team Assistant, Edinburgh

Posted 06-Mar-2023 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Edinburgh - Scotland - United Kingdom of Great Britain and Northern Ireland ABOUT CBRE CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #207 in 2018. It has been named one of Fortune’s “Most Admired Companies” for seven years in a row, including being ranked number one in the real estate sector in 2019. CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. CBRE advises on more commercial property than any other adviser across the United Kingdom with offices in London Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
Job Title: Team Assistant Location: Edinburgh
Role Purpose To provide full time secretarial and administrative support to various teams in the Edinburgh office to ensure that their needs and the clients’ needs are met at all times. Key Responsibilities

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  Working for several teams across all levels including Valuation, Capital Markets and Agency
• An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard
• Assisting with job management including maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)
• Using PeopleSoft (CBRE’s finance system) to raise invoices, register new projects and raise expense claims
• Diary management for all team members, particularly Directors
• Carry out Anti-money laundering checks for new clients with the help of the compliance team
• Preparation, collation and formatting of reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.
• Booking of travel and accommodation throughout the UK and occasionally international
• Help cover other teams when secretaries are out of the office or workload is heavy
• Assisting with the organisation of both client and staff entertaining
• Ensuring a smooth running of day to day business
• Binding of reports
• Reception cover during lunch/holiday cover on rotation with other secretaries

Person Specification/Requirements

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  Excellent organisational skills and attention to detail
• A team player, possess a desire to collaborate with other secretaries and work to benefit the business
• Good interpersonal skills with a professional attitude
• Ability to prioritise and act on own initiative
• Able to work to deadlines and have a flexible approach
• Ability to work autonomously and proactively
• Confident communicator
• Good writing skills
• Good IT skills (Word, Excel, MS Outlook, Power Point and PDF editing).
• Can be trusted to be discrete with confidential information relating to both projects and the team members

EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.