Events and Membership Assistant

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others. Condé Nast Entertainment was launched in 2011 to develop film, television and premium digital video programming. Job Description Location: London, GB Condé Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, AD, Vanity Fair and Wired, among many others. Our award-winning content reaches 84 million consumers in print, 367 million in digital and 379 million across social platforms, and generates more than 1 billion video views each month. We are headquartered in London and New York, and operate in 31 markets worldwide, including China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, the U.K. and the U.S., with local licence partners across the globe. The Team The Calico Club is a community for devotees of art, interiors, design and food. Created by the people behind House & Garden, The Calico Club brings the magazine to life, offering privileged access to the people and places we feature on our pages. Members enjoy considered, intelligent and lively events that promise thoughtful conversations, glimpses behind closed doors. Now in its 5th year, The Calico Club is looking for someone to support the Curator to bring new projects and events to the House & Garden audience. The Role We are looking for an Events and Membership Assistant to perform a variety of administrative tasks and support The Calico Club’s Curator. This role’s responsibilities include managing calendars, making travel arrangements and preparing expense reports as well as looking after the management of events, and building strong relationships with our members. To be successful in this role, you should be well-organised, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency and organisation of our events programme by providing personalised and timely support. This is a varied position, requiring initiative, adaptability, and an entrepreneurial spirit. Strong interpersonal skills and relationship management skills are essential. Exceptional organisational skills and a keen eye for detail are a must, along with a can-do attitude, willingness to learn and calm/level headed manner. What will you be doing?

• Managing the organisation and delivery of projects and events through the event calendar
• Act as the point of contact among executives, employees, clients and other external partners
• Support the curator with the management of The Calico Club social media outlets
• Nurturing member relationships and overseeing new membership acquisition
• Administrative duties, including but not limited to internal meeting management, freelance staffing, managing invoices and tracking budgets, vetting and liaising with vendors, booking photographers and other event-related resources.
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Rack weekly expenses and membership reports
• Prepare weekly, monthly or quarterly reports for the editor of House & Garden.
• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Screen and direct phone calls and distribute correspondence
• Expected to work evenings a few times a month and very occasionally weekends depending on event needs.

Who you are:

• Experience as an Executive Assistant, Personal Assistant or similar role
• Outstanding organisational skills and ability to multitask
• Excellent verbal and written communications skills
• An eye for detail
• Collaborative and self-motivated, and ability to take initiative
• Adaptable and a quick learner
• Logical and methodical approach to work and first-class organisational skills
• Experience working in a busy and fast-paced environment
• Knowledge of softwares and applications (such as stripe, mailchimp, planoly, eventbrite, google docs/sheets) a plus
• An interest or knowledge of design, interiors, arts and culture
• Strong work ethic and inquisitive approach
• Experience with digital and social media channels
• You will have knowledge of the design industry in accordance with the House & Garden brand and be able to represent the brand at The Calico Club’s events

Where will you be?

• We encourage hybrid working but when you are in the office, this role will be primarily based in our iconic Vogue House building, situated in the heart of Mayfair. This is where our award-winning Editorial and Content teams sit.

What benefits do we offer?

• Condé Nast Learning Hub where you’ll find you’ll find all Condé Nast-developed learning courses and trainings, and over 16,000+ courses in seven local languages
• 25 days holiday and extra days of annual leave for if you get married, move house or want to volunteer
• Hybrid working and core hours
• Competitive pension scheme
• Bupa Private Healthcare
• Season ticket loans
• Cycle to work
• Employee Assistance programme
• Bring your dog to work
• A wide variety of wellness benefits including gym discounts
• Discounts and Magazine Subscriptions
• Employee Resource Groups to provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce

What happens next? If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile. Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.