HR Administrator

Details

Reference number

269434

Salary

£22,182 - £24,488 Starting salary would be £22,182 with the maximum salary on this scale being £24,488 subject to future COPFS pay awards. All salaries are pro rata for part-time staff.

Job grade

Administrative Officer B

Contract type

Permanent

Type of role

Human Resources

Working pattern

Full-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Human Resources are based in Edinburgh, Crown Office. Office attendance will be required although flexible and remote working arrangements may be agreed with the manager.

About the job

Job summary

About COPFS

The Crown Office and Procurator Fiscal Service is responsible for the investigation and prosecution of all crime in Scotland; the investigation of deaths which require further explanation; and the investigation of complaints against the police.

About COPFS

You will work, at least initially, within the HR Resourcing team, although there is always potential for staff to develop across other teams. HR Resourcing are responsible for facilitating staffing needs across all COPFS.

As a relatively small team we are open and adaptive to working from home as well as in office to help development and stay social. Our team’s success relies on valuing inclusion and shared knowledge from everyone and so you will be welcomed to ask questions and make suggestions while supporting others to do the same through weekly meetings and daily one to one contact.

It is an exciting time to join us ahead of expected long lasting changes that you will play a role in developing for our team and service wide. You will also meet and work alongside colleagues in the wider HR teams and COPFS service.

Job description

This is an exciting entry level opportunity, within the HR Resourcing team, for those looking to be part of an interesting and fast paced role.

You may be starting out in your career or already have an administrative background and looking for a change, but you should have an interest in HR.

You will be expected to work as part of a team to provide a first-class service to your colleagues and service users such as, potential applicants, other employer organisations and colleagues within COPFS.

Below is a list of typical responsibilities:

• Assisting with preparation and publication of job adverts
• Processing mailbox queries
• Provide support to recruitment campaigns
• Apply a ‘customer focussed’ approach to engaging with potential candidates and colleagues
• Maintaining intranet and external website Recruitment pages

Please note these are not exhaustive lists and other duties may be required as appropriate to the role.

Further opportunities may arise in other areas of our HR team including in HR Operations, supporting the needs of current employees, and Management Information providing key data used for decision making at all levels across the organisation. HR Administrators in these areas include similar duties and may be appointed to as a result of this exercise.

Person specification

Essential Criteria

The competencies listed in this application pack form the key essential criteria.

Candidates will also be expected to demonstrate:

• The minimum entry qualifications are 5 National 5’s at grades A-C (including English) or equivalent; or demonstrable experience of general office work.
• Sound knowledge of Microsoft application (in particular MS Word and MS Excel)
• A desire to work within HR
• Literacy and fluency in English

Desirable Criteria

• An understanding of the work of COPFS

There are no age limits and suitability for the job will be the determining factor for selection. As an Equal Opportunities employer, we would welcome applications from all who feel suited to this role.

Benefits

We offer an excellent range of benefits which include:

Generous Civil Service Pension employer contribution, on average over 26% of your pay.

25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).

Flexible working hours and family friendly approach to work.

Cycle to Work Scheme and Season Ticket Loans.

Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Things you need to know

Selection process details

Additional Information

Application packs are available to download from our website http://www.copfs.gov.uk/careers.

Please note that we do not accept CVs.

Selection will be competency based.

We are an Equal Opportunities Employer.

Crown Office and Procurator Fiscal Service (COPFS) has ongoing measures and guidance in its response to Covid-19 (Coronavirus), and would like to advise applicants that a decision has been taken that all interviews and any other discussions in the process are anticipated to be conducted in a virtual/remote setting.

In order to facilitate this way of working, COPFS asks all applicants to ensure that they have a suitable space to participate in the virtual interview and discussions as well as access to a personal device of choice by which you can undertake the interview/assessment if selected. Please ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video.

Please note that COPFS has exemptions from the Rehabilitation of Offenders Act (1974).

COPFS must also adhere to strict Civil Service and Cabinet Office Baseline Personnel Security Standards regarding nationality, identity and history verification rules.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Beth Proven Email : beth.proven@copfs.gov.uk

Recruitment team :

Email : beth.proven@copfs.gov.uk