Executive Assistant

The purpose of this role is to provide executive, confidential secretarial and administrative support to a member of the Dentsu Aegis Network global or local executive Job Title: Executive Assistant Job Description: ABOUT DENTSU CREATIVE Dentsu Creative operates in over 21 markets worldwide with more than 2,200 dedicated specialists. Bringing together our Japanese heritage in craft, data and technology, and our deep understanding of media and contemporary culture,
Dentsu Creative is a new global creative agency. Born in Japan, raised in a digital world. We help transform brands and business through the power of Modern Creativity: which creates culture, changes society and invents the future and is accelerated by our deep specialist expertise in digital experience, earned attention and entertainment. ROLE PURPOSE The purpose of this role is to provide high level executive, confidential secretarial and administrative one-to-one support to UK CEO with all aspects of their work. In addition, the role leads a team of PAs across the UK. KEY ACCOUNTABILITIES

• Providing exceptional EA support with extensive and proactive diary management.
• Lead, manage and develop a team of PAs across UK, providing support and guidance. Conduct team meetings and lead collaboration initiatives to maintain our strong PA community.
• Build and maintain strong and trusted relationships with the UK Exec Leaders and their PAs.
• Leading with the organisation of numerous high-profile meetings, All Hands and events throughout the year with internal and external senior stakeholders (including organizing hospitality, room bookings and IT support).
• Composing and distributing presentation materials, agendas, minutes as required.
• Monitoring all correspondence including inbox and flagging urgent emails, while always maintaining a high level of discretion and confidentiality.
• Co-ordination and management of European and international travel; collation of supporting itineraries, schedules, and agendas; organisation of visas, passport applications/renewals and travel vaccination arrangements.
• Co-ordinating and managing annual leave across the Exec Leadership Team.
• Reconciling and submitting expenses and timesheets in a timely manner.
• Ensuring that relevant distribution lists are maintained and updated.

PERSON SPECIFICATION

• At least 5 years’ experience of supporting senior executives and working with senior stakeholders.
• Excellent prioritisation/multi-tasking, and time management skills.
• Strong written and verbal communication skills.
• Well-developed organisational skills: highly organised with strong ability to take the initiative, prioritise and hit the ground running.
• Enthusiastic, “can do” attitude and willing to be flexible and good humoured.
• Professional discretion and understanding of the importance of confidentiality.
• Exceptional attention to detail.

WORKING WITH US Joining Dentsu Creative, you will become part of a powerhouse, delivering ideas that are brought alive in new ways that are unparalleled in the market. Along the way, you will team up with inspiring colleagues from award winning agencies and become part of a truly inclusive culture where everyone is given the opportunity to thrive and create the best work of their careers; always learning and always listening to shape ideas, create culture and change behaviour. There will be no compromise on the opportunities you can experience at Dentsu Creative. WE ARE UNITED BY FOUR SIGNATURE STREGHTHS: BOUNDLESS CREATIVITY Kitsune Fox: In Japanese culture the Kitsune Fox sees the future. We run towards
the future, forever asking: what’s next? Our imagination has no limit. Our clients seek us out because we believe there is no problem we cannot solve with the power of modern creativity. INTELLIGENT SCALE Ryujin Dragon: The Ryujin Dragon controls the ocean and the tides. We flow the
right talent around the right brief in the right moment, wherever it sits in the world.
We scale our unique ideas with precision, using intelligent technology to make personal connections with millions around the world. OBSESSIVE CRAFT Orizuru Crane: The Orizuru Crane carries the soul up to paradise. It inspires the most classic and iconic Japanese origami. We elevate the soul of our work with
an obsessive focus on craft, nurturing the next-gen craft skills needed to soar in
a modern world. RADICAL COLLABORATION Kohaku Koi: The Koi swim upstream against the tide, united as one. We chart
new territory through the power of radical collaboration. We seamlessly connect Creativity, Media and CXM to imagine new solutions at the intersection of craft,
data, culture, and innovation. OUR VALUES We believe our work can only resonate in the modern world if the people
behind it reflect the modern work. We can only be truly relevant when we create
a truly inclusive culture where everyone can thrive. That means we are tough on
the work but gentle with each other. We lead with empathy and are always listening and always learning. We support each other, we cheer for each other, we win together. We celebrate difference as the only way to make the work that makes a difference. #LI-DNI Location: London Brand: Dentsumb Time Type: Full time Contract Type: Permanent