Office Manager

Job Information

Industry

Human Resources

City

Guernsey

Country

Guernsey

Job Description

In our Guernsey office, we are forming a team of experts in legislative and regulatory requirements to provide Deriv offices worldwide with Compliance oversight. The spectrum of your role will be wide and varied.


In setting up Deriv’s presence in Guernsey, we will rely on your entrepreneurial mindset to foresee office requirements, devise foundational plans, implement operational procedures, and maintain administrative systems.
You will be responsible for high organisational effectiveness, communication, and safety levels within the office premises.
Your time management and planning skills will enable you to fulfil the operational needs of the office to ensure an organised and efficient work environment.
Your challenges

• Serve as a primary point of contact to update and maintain office policies in collaboration with the HR team, and help internal and external stakeholders with cost monitoring, budget preparations, and the yearly HR report development.
  
• Understand and cater to the administrative needs of the office, including renovation work, furniture and equipment, and other operational requirements to ensure an efficient workplace.
  
• Liaise with suppliers and contractors to get the timely delivery of required office supplies and completion of the required works to ensure uninterrupted functioning of the workplace.
  
• Organise office operations and procedures, maintain the office condition, arrange necessary repairs, and ensure all purchased items are invoiced and paid for hassle-free and on time; manage office expenses and petty cash, and verify invoices and receipts.
  
• Assist the Talent Development, Talent Acquisition, and the Information Technology teams in the onboarding process for new hires.
  
• Handle administrative responsibilities for any of our worldwide offices, including making travel arrangements, applying for work permits, carrying out an efficient documentation and filing system, and undertaking basic compliance work.

Requirements

• Minimum 3+ years of work experience in managing the operations of an office or any similar role
  
• Hands-on experience in administrative responsibilities while setting up a new office
  
• Extensive experience with Microsoft Office applications
  
• Ability to quickly master new systems and procedures
  
• Attention to detail and problem-solving skills
  
• Strong organisational and planning skills in a fast-paced environment
  
• Excellent spoken and written English communication skills
  

What’s good to have

• Diploma or university degree in accounting, business administration, or a related field
  
• Experience in a compliance role
  
• Work experience in onboarding and managing new hiresc

Benefits

• Market-based salary
  
• Annual performance bonus
  
• Exciting work challenges and creative freedom
  
• Cooperative work environment
  
• Career advancement opportunities
  
• Casual dress code
  
• Medical allowance
  
• Travel and internet allowances
  
• 25 days of leave
  
• Intensive and interesting onboarding programme