Personal Assistant

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Personal Assistant
Location: Remote
Salary: £30,000-£35,000 pro rata
Shift pattern: Flexible, Day time hours only.
Contract Type: Part time - 25 hours per week (Permanent)
Closing Date: 10th March 2023

Please note: This role is part-time, contracted to 25 hours per week.

Are you a motivated, organized individual seeking a challenging and rewarding opportunity in a fast-paced environment? Would you enjoy being part of a dedicated team that works together to create a relevant, memorable difference in the lives of our customers and employees? If you're looking for change, and you're ready to make changes … we're looking for you.

At DHL our business is logistics, but people are our passion. With over 500,000 team members in 220 countries, we attract and retain great talent. We are one of the most innovative, most culturally diverse companies on the planet. We provide unmatched opportunities for personal and professional development. We really are a, “Best Place to Work.”

If this sounds like a team you'd like to join … keep reading.

We make promises to our customers, and we'll make promises to you too. The key responsibilities in this role include;

• To coordinate activities through the provision of comprehensive and confidential PA support, including diary and email management, travel management, and meeting planning, organisation and material preperation.
• Global Travel Management - booking travel, transfers and hotels as required and support for visa and other required travel documentation.
• Proactively arrange the required regular meetings, produce agenda and accompanying material, attend meeting, produce actions and send out in a timely manner.
• Co-ordinate the effective business administration of travel, business expenses, company credit cards and other associated information including Purchase Orders
• Ensuring Compliance and other company policies including approvals are adhered to.
• Organisation and co-ordination of internal and external customer events; External Speaker events, liaising with third parties (Hotels, Audio Visual, Key speakers, gifts) to negotiate best price in line with budget.

You won't find another job like the one you'll find with DHL Supply Chain. Now, here's what we need from you:

• Previous PA experience supporting at an Executive level is essential
• Proven experience of travel booking and coordination, local and international
• Excellent communication skills - Verbal and written
• Strong MS office skills, including Teams, Excel and PowerPoint
• Excellent organisation skills and able to prioritise multiple tasks.
• Confident relationship building skills and managing queries from all levels of seniority.
• May be required, on occasions, travel to other DSC sites as appropriate

What will you get in return?

As a DHL employee you'll have access to a wide variety of benefits aimed at enhancing your wellbeing both at home and at work, from a free and confidential 24/7 GP Service and Employee Assistance Programme to affordable loans, cycle to work scheme and financial education. You and your family can access our benefits portal on the go, with hundreds of retail and lifestyle discounts including affordable refurbished and recycled technology and services such as free mortgage and Will advice. We also offer yearly free flu jabs and give you access to our Private Medical Insurance through AXA Health. All this and more are hosted on our Benefits platform which you will have access as a DHL Employee.

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent across the UK. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.