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Position Overview & Specifications
Working hours: Part-time; 3 days per week
Salary: Band B London Living Wage to £28,000 per annum,
pro rata
Department: Finance
Reports to: Head of Finance
Works closely with: Finance Administrator and Finance Consultant; and all
departments across the Gallery
Application deadline: 20 June 2023
ABOUT THE ROLE
The post plays a critical role within the Finance Team and the wider
staff at the gallery to ensure that financial processing is recorded,
accurate and dealt with in a timely way.
The Finance Assistant supports the Finance Team with day-to-day
duties and occasionally, the front of house team with general visitor
enquiries.
MAIN DUTIES
- Post the daily Bank transactions to the relative codes in Xero (finance system).
- Make sure the bank is reconciled daily.
- Bank Friends and general Development cheques.
- Liaise with the Development Team regarding different streams of income
- Be the go to person at Dulwich Picture Gallery for finance coding queries.
- Post all Purchase Invoices and expenses to the finance system.
- Raise Sales Invoices when requested and chase Debtors when necessary.
- Post Shop income to the finance system and reconcile.
- Manage both Credit Card systems(Barclaycard and PLEO) we use at the
- Ensure all staff provide receipts and coding.
- Monitor and reply to emails in the Finance email and respond to questions,
- Manage the ApprovalMax (purchase invoice authorisation system), ensuring
- Support with the Expenditure budgets (particularly Operations), with
the Head of Finance, interrogating where savings could be made when
appropriate dealing with suppliers to get the best rates, or obtaining quotes.
- Reporting any discrepancies or areas to make efficiencies to the Head of
- Administer the Finance and Directorate Budget with the Head of Finance.
Director (DD).
- Take responsibility for all cash at the Gallery and any Petty cash Floats. Look
- Produce the Monthly Management Accounts file and make sure it is reviewed
- HR administration, drafting contracts and letters for staff.
- Ad hoc Finance projects.
- Ad hoc cover for the Gallery’s main reception line, supporting the team with
ticket sales answering general enquiries
The 2019 Pavilion ‘The Colour Palace’
PERSON SPECIFICATION
- Experience working in a Finance Department
- Proven ability to work simultaneously on multiple, time-sensitive projects,
- Highly organised with meticulous attention to detail
- A team player with strong communication skills
- Experience of monitoring and tracking expenditure against budgets.
- Experience of working with finance systems
- Understanding of VAT
ADDITIONAL INFO AND HOW TO APPLY
Annual Leave:
25 days’ holiday per year, statutory Bank Holidays. The Gallery also offers all staff
two discretionary bonus days as well as their birthday as annual leave
Pension:
The Gallery auto enrols employees into a pension scheme in accordance with Part
1 of the Pensions Act 2008
Salary:
London Living Wage to £28,000 per annum, pro rata
Benefits
- Flexible and remote working (this can be requested and is at the discretion
- Discount in the Gallery shop and café
- Interest free season ticket loan and cycle to work scheme
- Part of the reciprocal arrangement with free entry to many museums and
galleries across London
How to apply:
To apply, please send your CV and covering letter outlining your suitability and
why you are interested in the role to b.dorgan@dulwichpicturegallery.org.uk.
The deadline for applications is 20 June. We expect the position to start
around 20 July.
We are happy to support with any resources and adjustments for anyone who
needs it, to make applying for this role easier. In your application please do let
us know how we can support you.
Dane Hurst at Dulwich Picture Gallery 2018
OUR CULTURE
Dulwich Picture Gallery, founded in 1811, is the world’s first purpose-built public art gallery.
We care for and display our outstanding collection of Old Master paintings within Sir John
Soane’s pioneering architecture. As an independent gallery, we remain true to our founders’
purpose of presenting art ‘for the inspection of the publick’ by engaging as many people as
possible, of all ages and backgrounds, through our innovative interpretation and dynamic
programme.
Our Mission
To maximise Dulwich Picture Gallery’s unique potential - its building, art, grounds, people
and location - for future generations.
Our Vision
To be an inspirational cultural retreat unlocking fresh perspectives through the art of the
past. Our site-wide creative experiences provide time-out from a chaotic world, empowering
visitors to forge meaningful connections by finding themselves in art.
Our Values
We are:
Caring
We care for our collection, our audiences, our communities and each other
Risk Taking
We are ambitious and agile, valuing creativity and considered experimentation
Collaborative
We are open and communicative, creating and sharing opportunities through partnerships
and projects.
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Current Vacancies roles across DULWICH PICTURE GALLERY's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £28,000 - £28,000 bracket, including retirement vesting and health parity.
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