Generic Admin Assistant, Health Records Library

An opportunity has arisen in the busy Health Records Library at Macclesfield District General Hospital to appoint to the physically demanding and varied position of Generic Admin Assistant.

The Health Records Library Team support the organisation with the provision of an efficient administration service which ensures the availability of patient records for clinical and research purposes.

The applicant must be hard working, flexible and be able to cope under competing pressure and demand. Experience with working in a team environment and excellent communication and interpersonal skills are essential. A good understanding of confidentiality and knowledge of the Data Protection Act 2018 is also essential.

37.5 Hours per week

Fixed Term 12 months

The role includes

• Sort and distribute incoming mail
• To create, update and amend patient case notes as required, ensuring all patient demographics are accurate
• Prepare case notes for clinics to the agreed standard format including the downloading of e-referral forms
• Use the online digital imaging retrieval
• To undertake reception duties on the ETU , including updating patient personal details and organizing follow up appointments
• To take phone calls in a timely courteous manner
• To work collaboratively as part of a well established team

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. An organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care, delivering the right care first time, every time.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at https://www.eastcheshirehrdirect.nhs.uk

Please be aware that this post requires a Standard Disclosure and Barring Service (DBS) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.