Assistant, Golf Events (The R&A)

Job Description Contract Summary
Who We Are: IMG IMG, the pioneer in golf, was founded by Mark McCormack in 1960 following a gentleman’s agreement handshake between Mark and Arnold Palmer. This was the start of athlete representation as we know it today. Over the years IMG has extended into numerous sports but its roots are firmly set within Golf and we are proud to have staged over 800 events since 1960. IMG Golf can help drive business’, brands and shape the game of golf through being embedded in all aspects from Academies through golf course design and management to licensing and Tours. We help to grow the game through developing grass route programmes, leveraging our relationships with players and brands to access and influence new participants and fans to the world of Golf. Creating extraordinary experiences through strategic brand activations, world-class hospitality and corporate golf days, IMG now sits within the Endeavor umbrella, the world’s leading entertainment and media agency. The R&A The R&A Playbook: R&A Playbook The R&A are the custodians of the game of Golf outside of North America. They manage more than 40 professional and amateur championships each year, including The Open, The Women’s Open, Curtis Cup and Walker Cup. Their purpose is to make golf more accessible, appealing, and inclusive and to ensure it is thriving 50 years from now. IMG and The R&A have a relationship that spans more than 50 years, primarily across media rights and distribution, partnerships, and event support. As part of an evolution of the relationship, IMG is building a dedicated strategic partnerships team to deliver even greater success in the future. This role is crucial to delivering that success working on some of the biggest properties in golf and arguably the most exciting time in The R&A’s history. What You’ll Do: The role will embrace a wide range of duties surrounding the organisation of The R&A’s championship portfolio and other professional golf events. Provide general administration support for the Golf Event Team, London, including personal assistance to the SVP Golf and VP Golf. Key Responsibilities Include: The R&A

• Responsible for supporting multiple events with a variety of tasks across The R&A portfolio to achieve the departments’ objective of creating best in class event servicing. Events include The Open, AIG Women’s Open, Curtis Cup and Walker Cup.
• Support SVP, Golf and VP, Golf in all aspects of The R&A account management.
• Support meetings, setting agendas, minutes and action points /following up notes.
• Build relationships and support colleagues.
• Adapt and bring new ideas and be able to articulate this to the wider teams.
• Assist in creation of key client presentations and documentation.
• Develop clear and concise internal and external presentations/reports.
• Attend events to support with a multitude of tasks.
• Onsite management of client programme during the events, including international travel.
• You may also be required to carry out any other duties which are within the scope and purpose of the job.

Personal Assistant

• Support diary management, travel support, expense processing for the SVP Golf and VP Golf.
• Collate and distribute meeting minutes, weekly meeting agendas.
• Work with office admin on visitor passes and meeting room bookings for external meeting guests.

Golf Team

• Coordinate general Golf Team admin.
• Manage weekly whereabouts and parking requests for the Golf Team via online system.
• Coordinate team social events and gatherings (Christmas Party etc).
• Manage team clothing requests and orders.
• Assist events team raising POs and invoice management.

Key Results Areas

• To create an efficient reporting system.
• To effectively plan and organise work efficiently, and to be able to meet deadlines.
• To receive positive feedback from The R&A and other strategic partners.
• To build a network of relationships with The R&A and other strategic partners.
• To contribute to the team with new ideas or new approaches.
• To positively represent company culture and participate in morale-boosting activities.

You will have the following strengths:

• Demonstrate/established experience in event administration.
• Incredibly organised, systematic and process driven.
• Experience in the sport or golf industry is desired.
• Experience in end-to-end event or project management is desired.
• Experience of liaising with senior clients and stakeholders up to CEO level.

We’d also love it if you have these:

• Ability to manage time in a multi-tasking environment and prioritise based on changing needs of both the client and the team
• Ability to analyse problems and develop practical solutions
• Ability to work under pressure, meet deadlines
• A desire and willingness to travel
• A willingness to learn and take on new ideas.
• Self-motivated and proactive and ready to work as part of a small team.
• Good organisational and planning skills.
• A clear and professional writing style.
• Strong customer service skills in both written and verbal communication.
• Use of Microsoft suite of computer programs such as Word, Excel, Powerpoint etc.
• Basic Skills in MS Office Programs including – Word, Excel and PowerPoint

Our Values:

• We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
• We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
• We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
• We rely on Collaboration across our network to power culture and unite people around the world.
• We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic: We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home. We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible. Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world’s diverse voices both internally and externally to ensure success in our mission. If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs. IMG is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings. Benefits:

• Income protection
• Life insurance
• Private medical insurance
• Pension contribution
• 23 days holiday + x-mas week off + bank holidays
• Dental insurance
• Green car scheme
• Season ticket loan
• Cycle to work scheme
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP - range of practical and emotional support services
• Dependent care - 5 days subsidized emergency child, pet, elder care
• Subsidized gym membership / Class-pass
• Health Screening
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events

The Process: We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search. Endeavor LinkedIn - https://www.linkedin.com/company/endeavor-co/mycompany/ Endeavor Website - https://www.endeavorco.com/ Working Conditions:

• The work location is Chiswick Park, London.
• This is a permanent contract.
• Working hours are 09:00 - 17:00.
• Regular weekend work where you may be required to travel to events domestically and internationally.
• Outside of event travel there will be a requirement to travel for meetings as part of the role.
• Able to commit to periods away from home, primarily in St Andrews, Scotland.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.