Office Manager

Job Title: Office Manager

Location: Chiswick, London

Salary Band: £35,000 - £50,000

Job Description

At Existent we're building a software platform that will transform the VR sector. With Existent®, you can reach out and physically interact with objects that look, feel and behave as if they were real.

We enable creators to make experiences in the virtual world feel as real as those in the real one: no controllers, no haptics, just a seamless integration of the virtual and physical world.

Whether it's being handed a real space cocktail, high-fiving a robot, or discovering a magic crown in a treasure chest, we're solving complex problems to unleash the full extent of people's creative imagination. And we're just getting started.

In recent months we've grown the team considerably, and are ready to hire our first Office Manager/Executive Assistant. This is an exciting role for someone who is looking for the ability to shape the entire experience of Existent going forward.

Working closely with the leadership team, you'll be an integral part of ensuring our West London Studio runs smoothly and represents our values accurately. We're looking for somebody who wants to lean on previous experience and use their learnings to make the Existent Studio an incredible place to work.

This is a hybrid role, also functioning as an Executive Assistant to help our co-founders manage their day-to-day operations.

The Role

• Take the lead as we facilitate a move from our existing studio to a much bigger one nearby
• Ensure the Existent Studio is a place that represents the culture of the company and is always a great place to be in.
• Ensuring the Studio is well maintained and equipment is ordered in a timely manner
• Being responsible for employee onboarding administrative tasks
• Organising Team Events
• Arranging Travel & Accommodation
• Being an Executive Assistant to the Existent Co-Founders

Requirements

• Experience in a comparable role as an Office Manager/Executive Assistant
• Ability to work proactively to ensure potential problems are solved before they snowball into bigger issues
• A passion for creating an amazing work environment for our employees
• Detail oriented approach to work, ensuring the small things that make the Studio a great place to work are taken care of
• Experience with complex diary management and booking travel/accommodation

…and here's what you can expect from working at Existent

When We Work

We realise that work is important, but shouldn't get in the way of your personal life. That's why we made a very intentional decision to operate a 4 day work week; around here, Monday is known as "Sunday Two", and is off for everybody.

Interview Process

Our interview process is intended to be lightweight and resemble a day to day experience at Existent as closely as possible. You'll first have a call with our Recruiting Lead, followed by an invite to our studio where you will meet the rest of the team and have a couple of relaxed informal conversations about your personal values and the way you like to work. You will then take part in a task relevant to your day to day duties in the role.

If you have any questions that aren't clearly explained in this ad, please reach out to our Recruiting Lead on salim.hamid@existent.com and we'd be happy to help.