Records Assistant

Our IP & Technology Protection and Enforcement Department advises on all types of intellectual property (IP) and information technology (IT) disputes. The department focuses primarily on IP and has experience and expertise in working on patent, trade mark, copyright, passing off, domain name, design right and breach of confidence claims.

We have an exciting opportunity for an experienced administrator to join our Intellectual Property Protection Records team, which mainly advises on trademarks and brand protection issues.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hub

What can you expect?

• Provide efficient administrative support to the IP & Technology Protection and Enforcement Department
• Sorting, scanning and electronic filing away of incoming correspondence (noting deadlines and reminders, new instructions, etc).
• Providing a dedicated support service for the records database (WebTMS).
• Creating new database records and matter numbers for Fee Earners.
• Liaising with internal Risk and Conflicts team to support client opening, AML and conflicts process.
• Creating new client records on databases.
• Updating and maintaining the electronic trade mark, design and patent records on the database (WebTMS) and contacts CRM database (Interaction).
• Monitoring of department e-mail inbox
• Ad hoc administration tasks as required.
• Liaising with lawyers and formalities teams in Dublin, London, Manchester, Belfast and International offices around records and administrative tasks

A bit about you

• Committed to developing a long-term administrative career in an international law firm.
• Experience in an office based environment or professional services environment is desirable.
• Ability to work under pressure and handle heavy workload.
• Strong communication skills written and oral communication skills.
• Excellent attention to detail
• Excellent proven project and time management skills.
• Excellent IT skills and familiarity with Outlook, Excel and Word.
• A positive disposition as well as being a strong team player.

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.
Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.