Administration Assistant

Description

The Administration Assistant will be responsible for supporting the Insurance Litigation department and the wider Commercial teams based at our Birmingham offices with a range of administrative tasks. Day to day reporting will be to Anthony Carrington, Partner & Head of Insurance Litigation. This role is full time, office based at our Birmingham office on Bennetts Hill.

Key Responsibilities

• Scanning in hard copy post onto the CRM systems for all departments.
• Data entry tasks to include file opening and setting up new matters via the CRM system.
• Copy typing of witness statements.
• Photocopying, preparing and sending bundles to Counsel.
• Putting up of post.
• Answering internal and external telephone calls.
• File closing for various departments/
• Prepare from dictation, verbal or written instructions correspondence and documents as required.
• Meeting our visitors to the Birmingham offices, ensuring guests are shown to their meeting rooms and provided with refreshments.
• Daily post runs on behalf of all the Birmingham teams.
• Ordering of office supplies including stationary, refreshments and any other supplies required for the Birmingham offices.
• Ensure the confidentiality of all the firm’s and client’s documentation and information.
• Work actively within your department to create a good working atmosphere and to provide a first-class service to all fee earners and clients.
• Ensure that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with.

Skills, Knowledge and Expertise

You will:

• Be organised, process driven and analytical with a pragmatic approach to finding solutions.
• Be highly self-motivated and comfortable with regular deadlines.
• Be able to multi-task and prioritise the workload.
• Be hard-working and a good team player.
• Have strong interpersonal, communication and presentation skills.

Disclosure will be required in the event that a position is offered.

Benefits

What we offer?

• Competitive salary
• Bonus potential
• Great working environment at our Derby Head offices
• Career Development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Monthly food on the firm for all staff
• Staff discounts on legal services

About Flint Bishop

Flint Bishop is a multi-award-winning, top 200 UK law firm. We have been providing legal services to businesses and individuals for over a century.

Recognised as a ‘leading firm’ by both Chambers & Partners and The Legal 500, the outstanding quality of our staff and service levels is underlined by our ISO quality assurance accreditations, industry awards and peer ranking.

We have over 200 solicitors and legal experts who use their technical skills and expertise for one mission: to provide clients with clear advice that helps them to achieve their goals as effectively as possible.