Warehouse Admin Assistant
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This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
Contract: Permanent
Salary: Competitive and Benefits
Our Stock Operations team is based in the heart of Piccadilly and occupies the lower back of house floors of our beautiful flagship store.
As the Stock Operations Administration Assistant, you will be responsible for conducting daily administration activities, ensuring all deliveries into our store are entered onto D365, queries are raised and resolved with the relevant team & the goods-in diary is maintained.
Ultimately, a successful Administration Assistant should ensure the efficient and smooth day-to-day operation of our office ensuring that daily duties are performed accurately within set timeframes.
Key interfaces:
The role holder will interact with external suppliers, as well as colleagues both within and outside of their department, senior managers and business leaders.
- Data Entry – All purchase orders & transfer orders are receipted accurately onto D365.
- Raise PO queries with Merch & Buying teams
- Monitor and report supplier non-compliance to B&M teams.
- Assist in resolving queries from Finance
- Raise queries with our 3PL warehouse regarding TO’s.
- Maintain an accurate audit trail for PO’s – Paper and electronic.
- Maintain the Goods In Diary
- Enter supplier bookings via phone & email into the diary.
- Monitor/action/reply to emails (shared and own)
- Organize transportation.
- Produce daily and weekly reports.
- Undertake such duties considered essential for the effective operation of the warehouse.
- Strong Communication verbal & written
- Accuracy and attention to detail
- Basic understanding Microsoft office
- Ability to prioritize own workload
- Ability to work as part of a team & independently
In return we offer:
- A competitive salary
- A generous store and restaurant discount of up to 40%
- 28 days holidays pro rata (inc. bank holidays) and an extra day off for your birthday + an extra 5 days for your wellbeing
- A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
- A range of opportunities to develop and grow personally and professionally
- Excellent pension scheme
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Other Retail Shops
Based on transatlantic hiring benchmarks for Warehouse Admin Assistant roles across Fortnum and Mason's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Other Retail Shops.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £24,000 - £24,000 bracket, including retirement vesting and health parity.
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