Office Administrator
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This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
- Office Administrator Part-time vacancy based as Grassby Funeral Service in Dorchester. 22.5 hours per week, 8.30am to 5.00pm, to include Wednesday, Thursday and Fridays. Also additional full time cover required to cover holidays and occasional sick leave.
- Grassby Funeral Service is the head office for six funeral branches, located in Weymouth, Blandford Forum, Sturminster Newton, Sidmouth, Seaton and Ottery St Mary.
- Computer Skills computer literate with good knowledge of Microsoft Windows XP, word processing, Microsoft Access and Excel. We also use a Funeral management System which requires data input and word processing skills.
- Duties - These are an example of the many and varied duties:
Reception/front of house
Telephone
Taking initial instructions for funerals
Word processing
Processing funerals on to Funeral Management system/producing associated documentation
Filing & photocopying
Banking
Petty Cash
Weekly and monthly returns
Attending the Chapel of Rest for viewings with relatives or friends
In the absence of a Funeral Operative, meeting Doctors and taking them to the Mortuary area to view the deceased.
Pre-paid funeral plans – initial information
General office duties e.g. post, photocopying, backing up computer records
Keeping the reception area tidy and welcoming
Receiving and managing/forwarding all emails received
Recording and coordinating weekly and monthly BACS payments (Church fees, Minister’s Fees, Doctors fees)
Circulating daily diary
Recording Cremated remains in and out
Recording donations on Extranet, reconciling donations received and forwarding to charities
Ordering stationary
Downloading music for funerals
Cloud filing
Recording names for attendance as Funerals
Job Types: Part-time, Permanent
Benefits:
- Company pension
- Sick pay
Job Type: Part-time
Part-time hours: 22.5 per week
Salary: From £13,782.00 per year
Benefits:
- Company pension
Ability to commute/relocate:
- Dorchester: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: One location
Expected start date: 14/06/2023
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Office Administrator roles across Grassby Funeral Service's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £13,782 - £13,782 bracket, including retirement vesting and health parity.
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