Clerical Assistant

Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.

(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)

For further information about this post please contact on Katie Williams / Huw Ceiriog 01341 424534

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

E-Mail: swyddi@gwynedd.llyw.cymru

CLOSING DATE: 10.00 AM, THURSDAY 02/03/2023,

If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.

Personal attributes

Essential

Able to deal with people in a confident, respectful and courteous manner

Able to work independently and as part of a team

Able to work to tight deadlines under pressure

Able to prioritise work

Respect confidentiality at all times

Able to be flexible and adapt to any changes to the departments needs

Desirable

Qualifications and relevant training

Essential

Good level of education

Desirable

NVQ Level 2 or similar in Business Administration ECDL

Relevant experience

Essential

Desirable

Experience in working in a busy office where the work needs to be prioritised to ensure tight deadlines are met.

Experience in using computerised systems

Knowledge of local government procedures

Skills and specialist knowledge

Essential

Good computerised skills using windows programmes (Word/Excel/Outlook)

Good communication skills verbally and written

Good time management skills ensuring the work is prioritised and deadlines are met

Good administration skills

Professional telephone manner

Desirable

Fast and accurate word processing

Fast and accurate inputting data

Language requirements

Essential

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

Reading and Understanding - Higher Level

Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

Writing - Intermediate Level

Able to write letters for a specific purpose, e-mails and short reports in Welsh and English, using vocabulary and simple phrases that are familiar to the field of work. (They will need to be checked before being sent out).

• Ensure that the people of Gwynedd are at the heart of everything we do.
• To help with administration duties for the community care department including processing weekly timesheets and travel claims

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• Process support workers weekly timesheets using departments computerised systems/software.
• Process support workers subsistence claims.
• Inputting service users careplans into system.
• Inputting information on support workers into system.
• Processing weekly travelling claims.
• Help with general administration work including typing/Filing/photocopying/scanning/dealing with the post.
• Help with any other administration work as required by Area Administrator.
• Ensure compliance with all the Policies and Quality Procedures and Health and Safety of the unit.
• The post holder is expected to be aware of the requirements of the Health and Safety legislation and to cooperate with the Directorate’s Health and Safety Manager to ensure compliance with the relevant requirements.
• The above list is not exhaustive and other duties relevant to the post may from time to time be required. Variation may also occur to the duties and responsibilities without changing the general character of the post as requested by registered manager/Head of Department.
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any worry or suspicion that a child or vulnerable adult is being abused

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