HR Administrator

As a HR Administrator for Swansway you will play a significant role in contributing to the success of the HR function. The HR Administrator will be required to provide a wide range of administration support to the HR Team. The HR Administrator will act as the first point of contact for all HR issues and be effective in proactively managing and prioritising their own workload and tasks.

Day to day you will effectively manage all aspects of HR Administration in accordance with the requirements of the HR Department and in line with data protection and employment legislation.

This role gives a unique opportunity to really make your mark on the HR Administration team at Swansway. Working within a small team we enjoy colleagues that are happy to challenge and suggest improvements and better ways of working.

• Organising leavers administration including the recording of the exit interview notes and ensuring Payroll are notified in a timely manner
• Creation of employee letters
• Recording of absence (holiday, sickness, unpaid leave)
• Processing contract changes and salary increases and ensuring Payroll are made aware of changes
• Support of company car schemes across the business
• Updating telephone lists and organisational charts
• Updating procedures, standard company forms and policies as identified and/or requested
• Supporting Line Managers with maternity leave and flexible working requests
• Note taking during employee hearings
• Monitor/manage HR inbox
• Management of employee vehicle damage claims
• Frontline support of HR queries into the HR office
• Maintenance of all electronic and paper-based employee records as required to ensure accuracy and completion and archive leavers files in accordance with the process in place on all relevant systems
• Ad-hoc recruitment support

• Previous HR Administrator experience (desirable)
• Strong organisational and time management skills
• Attention to detail
• Team player
• Excellent communicator both written and verbal
• ‘Can do’ attitude
• Ability to look at the bigger picture

Founded in 2003 by Michael Smyth and his three sons, David, Peter and John, Swansway has grown from five motor dealerships in Cheshire and the West Midlands to the 20 dealerships we have today. From Birmingham in the South to Carlisle in the North we partner with eleven brands including; Audi, Volkswagen, Land Rover, Honda and many more.

We’re expanding our own-brand, Motor Match our used sites, and we don’t stop at dealerships; we operate four Volkswagen Group Trade Part Centres, an Accident Repair Centre, a Group Fleet Sales Centre and an eBay shop re-cycling obsolete parts. All this is supported by our Head Office in Crewe.

But, it’s not what we do that makes us the company we are, it’s how we do it; it’s our family heritage that sets us apart, with the Smyth family playing a hands-on role in the day-to-day running of the business; we genuinely care about our customers and our Swansway family and that makes us a great place to work. We live by our caring, honest and proud values which is why our long service boards are brimming with names who’ve been with us five, ten and fifteen years!

• Car Benefit Scheme for employee or family
• Flexible working patterns
• Discounts on products and services that extend to your family and friends
• Holidays that increase with length of service
• Your Birthday off
• Company Pension Scheme
• Death in Service Benefit
• Long service recognition
• Annual flu jab
• Cycle to work scheme
• Employee recruitment referral payments
• Employee assistance programme and counselling service
• Occupational health services

When you join Swansway, you’re joining a family; so, if you enjoy, and thrive in, an inclusive family atmosphere, apply to join us now!