Executive Assistant/ Project Coordinator
Career Integrity & Compliance Audit Report
This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
This role is an important full-time role with an unlimited contract.
Tasks
- You monitor various projects in the company in terms of scope and adherence to time constraints. In doing so, you independently follow up on the project conclusions - in short: you can always be relied on.
- You will be responsible for analysis and evaluations (e.g. using Excel) upon which important management decisions will be made.
- You are an important link of communication between various internal departments and external partners.
- You provide confidential and administrative support to the COO (located in Washington DC) by coordinating meetings and maintaining the daily appointment calendar as well as taking care of his correspondence.
- You ensure the smooth preparation and follow-up of meetings.
- You perform other duties as assigned by the COO.
- You have already gained experience as Executive Assistant and bring substantial experience in (multi-) project management and are used to working on several projects and topics at the same time ideally, in the IT industry.
- You have strong analytical skills and are proficient in using Excel and its various formulas and tools to create comprehensive reports.
- You know how to set priorities and keep a clear head despite a high workload.
- Thanks to your careful and structured way of working, you always keep track of things and want to help shape the necessary structures and processes.
- You are characterized by flexibility (e.g. working US hours) and commitment and enjoy representing the company as a central contact person.
- You are communicative, demonstrate initiative and are a team player.
- Temporary Employee Exchange Program – we provide the ability for you to work at our global office locations and explore the world (e.g. Malta, Madrid, Montréal, Washington).
- Home-Office Option and flexible, trust-based working time.
- Team events like Laser Tag, Escape Room or nights out together – let yourself be surprised.
- Be-Active Bonus – we’ll keep you healthy with an allowance for your membership in fitness and sports clubs.
- Unlimited contracts – we’re looking for hornets to grow long-term with us.
- Referral Bonus: we pay 1500€ for each referral who is successfully hired by us!
- And, of course, the usual standards such as development opportunities, coffee, tea, soft drinks & fresh fruit, office dogs, no dress code and much more.
- Your CV as PDF document.
- Your earliest starting date and your salary expectation.
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Information Technology Support Services
Based on transatlantic hiring benchmarks for Executive Assistant/ Project Coordinator roles across Hornetsecurity's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Information Technology Support Services.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £28,042 - £35,545 bracket, including retirement vesting and health parity.
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