Executive Assistant to Co-CEO

EXECUTIVE ASSISTANT JOB DESCRIPTION

About House

House Productions is one of the UK’s leading film and television production companies, working with broadcasters and streamers around the world.

Recent highlights include the critically acclaimed LIFE AFTER LIFE for the BBC and the hit show Sherwood and Sebastian Lelio’s feature THE WONDER for Netflix starring Florence Pugh. House is also in production on several other projects including the feature film CONCLAVE starring Ralph Fiennes, John Lithgow, Stanley Tucci and Isabella Rossellini, IRON CLAW starring Zach Efron, Jeremy Allen White, Harris Dickinson & Lily James, the horror feature, STARVE ACRE, starring Matt Smith and Morfydd Clark, THE GOOD MOTHERS, a Star Original for Disney+, and SIX FOUR, a thriller for ITVX, with more to be announced soon.

House has joined the BBC Studios group of wholly owned companies and is now embarking on ambitious plans for further growth.

Job Title: Executive Assistant to the Co-CEO

Business Unit: Operations Team

Position reports to: Operations Manager

Summary: As an Executive Assistant to the Co-CEO, you will provide high level professional, secretarial and administrative support working closely with the Co-CEO and managing an extremely busy diary.

Reporting to the Operations Manager, you will act as a first point of contact for the Co-CEO, handling complex and confidential situations and requests. Therefore, you must be a skilled communicator with experience of dealing with people from a diverse range of backgrounds and abilities.

This is a key role for House Productions and involves handling sensitive information, working in a high-pressure, fast-moving environment, assessing priorities and taking the appropriate action to ensure the smooth running of the office and diary.

Key Responsibilities

• Providing a comprehensive diary management service ensuring effective management of the Co-CEO's time.
• In addition, providing ad hoc support where required for the other Co-CEO's and the MD’s diaries to ensure the smooth running of the leadership team’s calendars.
• Providing day to day support in the managing of all aspects of practical office management, such as maintenance of the building, amenities, furniture, equipment, upkeep, IT and other infrastructure.
• Frequently liaising with senior level internal and external contacts/stakeholders and dealing with routine issues while coordinating more complex matters ensuring that tasks are delivered in a timely and effective manner.
• Screening and prioritising all forms of communications relevant to the Co-CEO.
• Booking venues, travel, and accommodation.
• Organising dial-ins, conference calls and zoom meetings (or similar).
• Organising in-person meetings.
• Booking lunch orders, refreshments and handling front of house duties.
• Preparing complex documents such as decks, briefs, board documents and so on, as required by the Co-CEO
• Preparing and delivering gifts from House Productions to internal or external stakeholders.
• Coordinating outgoing and incoming post as well as cars & couriers.
• Maintaining efficient and effective filing systems, ensuring all documentation is catalogued and organised using internal systems.
• Maintaining and updating the Film and TV Development Slates as required by the Co-CEO.
• Providing administrative support to the Development Team as and when requested by the Co-CEO
• Providing other/ad hoc support to Development Team activities s and when requested by the Co-CEO
• Any other similar duties as requested

Key Requirements

• High attention to detail and significant practical experience of gathering, reviewing and collating complex and confidential information.
• Excellent organisation, diary management and planning skills.
• Significant tact and integrity is required to manage the sensitive nature of information
• Strong computer skills, with demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).
• Strong interpersonal skills with the ability to communicate effectively at all levels.
• Ability to calmly and effectively handle multiple and often conflicting requests, regularly reprioritising various workload to ensure business objectives are achieved.
• Ability to develop strong working relationships with stakeholders at all levels of the organisation and externally.
• Ability to use own initiative, be proactive and deal with specific queries as they arise.
• A passion for drama, television, film, theatre and podcasts.
• Previous experience of operating as a PA at a management level.

Salary & Benefits:

• £30 - £35K (depending upon experience)
• Hybrid/remote working policy
• Private Medical Insurance
• Cycle to Work scheme

If you haven’t heard from us within 2 weeks of submitting your CV, then unfortunately your application hasn’t been successful this time.

Diversity statement: House recognises that people from some backgrounds are under-represented in the film and TV industry and is committed to doing what it can to correct this. If you need us to make any adjustments to our recruitment process, we will be happy to support you. Please talk to us about the flexibility you may need.

Job Types: Full-time, Permanent

Salary: £30,000.00-£35,000.00 per year

Benefits:

• Cycle to work scheme
• Life insurance
• Private medical insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's (preferred)

Experience:

• Film Industry (preferred)

Work Location: Hybrid remote in London

Application deadline: 17/04/2023
Expected start date: 13/02/2023