Executive Management Assistant
Career Integrity & Compliance Audit Report
This vacancy has been independently reviewed by the OppaJob Transatlantic Career Intelligence Desk to confirm authentic direct employer recruiting, verify compensation transparency, and eliminate applicant processing fees.
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Position Overview & Specifications
- Support executive in a broad range of activities.
- Coordinate approval of work processes.
- Interact with internal and external staff and customers.
- Compose, prepare, distribute and maintain correspondence, reports, presentations, email and other documentation for company archive and audits.
- Schedule meetings, compose and distribute meeting agendas and materials. Take meeting minutes as required. File agendas and action items for company archive and audits.
- Prepare itineraries, coordinate business travel and submit expense reports for executive.
- Plan, coordinate and assist with meetings, conferences, seminars and company events.
- Maintain/update organization charts and distribution lists.
- Flexible & availability to resolve high priority, high visibility issues.
- 3-6 years experience working within an Executive Administrative role.
- Comply with all appropriate policies, procedures, safety rules and regulations.
- Take required training.
- Proficient with Microsoft Office applications.
- Highly experienced with expense applications.
- Provide backup to other Executive Management Assistants.
- Travel approximately 10% of the time.
- Any duties as assigned.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Biotech & Pharmaceuticals
Based on transatlantic hiring benchmarks for Executive Management Assistant roles across ICON's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Biotech & Pharmaceuticals.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £36,599 - £40,167 bracket, including retirement vesting and health parity.
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