Business Assistant – Talent CoE

About us

We're a truly international company, the fourth largest in our industry, operating across 119 markets. An inclusive, innovative global FMCG business supported by 26,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation, and success, supported by our award-winning development programmes that create exciting and rewarding career opportunities for all.

As we move forward, our consumers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful NGP business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance.

The role

We have an exciting, highly challenging, and interesting role for an experienced Business Assistant – Talent CoE supporting project Co-ordination and day to day operations for our team.

The successful candidate will be an excellent team player with critical thinking and problem-solving capabilities. Adept with PO management and budget tracking, you will understand the complexities involving managing multiple stakeholders and all organisational tasks.

Key Accountabilities

CoE Team Co-ordination

• Dealing with confidential matters with a very high level of professionalism, discretion, and confidentiality
• Ability to handle requests and enquiries autonomously with little direction.
• Able to quickly align multiple requests and offer recommendations to manage this effectively.
• Supporting the CoE director and their team with projects and activities as required.
• Good planning and organisational skills with strong attention to detail
• Managing and anticipating complex requests ensuring appropriate deadlines are met and prioritised.

Finance/Budget:

• Responsible for processing invoices, expenses, and ad hoc payment requests.
• Ordering all POs upon request from the team and advising requestor of the PO number once approved so they can communicate it to a supplier.
• Maintenance of a PO tracker to include spending amounts and details.
• Goods receipt invoicing.
• Monthly budget calls with CoE Leader and direct reports to update projected/upcoming spending.
• Manual payments
• Year-end closure: reconciliation and review process to close unused or open POs.

Skills and Experience

• Experience supporting teams in a Corporate, fast-moving, and complex matrix environment.
• A background working for a Global or Multi National business.
• Tact, judgment, and discretion in handling internal and external contacts.
• Excellent diary management.
• Good sense of business acumen to communicate effectively with senior management.
• Good planning and organisational skills, with strong attention to detail
• Advanced knowledge of Outlook, Word, Excel, and PowerPoint
• Fluent spoken and written English, additional languages an advantage
• A strong communicator
• A self-starter with a very flexible approach

What we offer

Imperial Brands offer a competitive package comprised of salary, bonus scheme, pension, and 25 days holiday (with an additional four days to cover the Christmas period and bank holidays) and hybrid work.

Who we are:

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we're fully committed to creating and maintaining an environment that celebrates and respects difference.

Next steps

Interested applicants should apply with their CV highlighting their suitability for the role.