Programmes Administrator

The Dyson School of Design Engineering is the tenth and newest engineering department at Imperial College London. Our students draw upon a range of engineering and scientific principles as well as design thinking to find solutions to real world problems.

The School has an exciting opening within the small, friendly and close knit administration team that have areas of specialism and also work collaboratively at intervals towards the smooth end to end delivery of its degree programmes. The role’s key responsibilities are attendance monitoring, student assessment adjustments, mitigating circumstances. and support to the industry placements scheme undergraduate students embark on. The role thus has a bias towards pastoral care and via the latter item, involves liaising with household names such as Adidas, Amazon and Apple amongst other placement providers. A regard for wellbeing and care is essential and some experience of liaising with partner organisations and/or industry, though not essential, would be advantageous.

In the 2022 National Student Survey (NSS), Design Engineering had the highest overall student satisfaction across the College, an incredible shared achievement! This role epitomizes our passion for excellence in all we do, in acting with compassion and care to deliver superlative student experiences. If you are seeking to take your talent to the next step in an already successful department looking to build on its excellence, this could be the role for you!

Duties and responsibilities

Your key duties will include:

• Day-to-day administrative responsibility of the School’s degrees
• Timetabling and room bookings
• Attendance monitoring
• Recording student learning differences and ensuring their observance
• Mitigating circumstances administration
• Awards and prizes coordination
• Supporting the Industry placement scheme

Essential requirements

Essential requirements

To excel in this role, you will need to:

• Have experience in a comparable role
• Be comfortable in pressurized environments and have an ability to juggle multiple tasks, effectively prioritizing on the fly with little supervision
• Be a team player with a strong work ethic
• Be able to take overall responsibility and use initiative to solve problems
• Have excellent IT skills
• Be passionate about good systems at work and the pursuit of review towards better practices
• Act with empathy and care to promote a culture of support amongst your colleagues and the student body
• Be open to shifting landscapes such as new programmes or new software packages and systems at the College

Further information

This role is full-time and open ended.

The office is based at Imperial’s South Kensington campus.

The College currently operates a pilot flexible working policy that affords an ability to work in hybrid mode with minimum days in office including ‘anchor’ day/s. This can be discussed further at interview.

APPLICATION INSTRUCTIONS: please read carefully:

• It is essential to read through the job description linked on this page
• Please apply using the ‘Apply Now’ button above if you feel you meet the person specification in the job description
• Your personal statement should clearly outline the ways in which you meet the items in the person specification marked ‘E’ – essential. Feel free to use headers to guide reviewers and to address multiple criteria simultaneously in your statement sections, as you see fit.
• All candidates will be contacted after shortlisting is completed.

Informal questions about the role can be directed to Momo Rahim on m.rahim@imperial.ac.uk.

For queries regarding the application process, please contact Monika Delczyk on m.delczyk@imperial.ac.uk.

For technical issues when applying online please email support.jobs@imperial.ac.uk.

Closing date: Tuesday, 9th May 2023.

Interviews: Week two, May 2023.

Prospective commencement: July 2023 or earlier, if feasible; to be discussed at interview.

• Programme Administrator JD.pdf