Projects and Admin Assistant (DUGS and DOM)
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Position Overview & Specifications
An exciting opportunity has arisen for a Projects and Admin Assistant to join the Department of Electrical and Electronic Engineering to provide support to the Director of Undergraduate Studies (DUGS) and the Department Operations Manager (DOM).
Duties and responsibilities
The post-holder will play an important role in taking the lead in researching and drafting documents for reviews and panels and will also be expected to coordinate and lead on projects as and when requested. Some analysis of student and staff related data will be required.
The post holder will also provide a pro-active office administration service to both the DUGS and DOM. This includes, but is not limited to, supporting HR duties, preparing documents and presentations, acting as secretary to various committees, organising training and development activities and supporting education related financial processes.
Essential requirements
Educated to degree level or equivalent, you will be highly motivated with excellent organisational skills and have the ability to interact confidently with staff and students at all levels. You will possess the ability to work independently and proactively, have excellent administrative skills, as well as a flexible approach to work and problem-solving. You will demonstrate an ability to pay close attention to detail and with well-developed interpersonal skills you will enjoy working as part of a team which comprises both academic and other support staff.
You will have previous administration experience, ideally in a similar role, an excellent standard of written and oral English communication skills.
Further information
The post is offered as a full-time, open-ended contract and is based in the Department of Electrical and Electronic Engineering at Imperial College London (South Kensington Campus).
Should you have any queries about the post please contact: Professor Christos Savvas-Bouganis (christos-savvas.bouganis@imperial.ac.uk) or Alice Ashley-Smith (a.ashley-smith@imperial.ac.uk)
Further information about the post is available in the job description.
Closing date: 31 August 2023
Documents- Project and Admin Assistant .pdf
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: Colleges & Universities
Based on transatlantic hiring benchmarks for Projects and Admin Assistant (DUGS and DOM) roles across Imperial College London's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to Colleges & Universities.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £37,977 - £42,360 bracket, including retirement vesting and health parity.
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