Administrator

Details

Reference number

283132

Salary

£21,775

Job grade

Administrative Officer AO

Contract type

Permanent

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Location

About the job

Things you need to know

Apply and further information

Location

This position is based at Civic Centre, Oystermouth Road, Swansea, SA1 3SN

About the job

Job summary

Please refer to Job Description

Job description

Purpose of the post

The IMA is seeking to hire administrators to fulfil roles across all functions and roles will be trained to be flexible in order to provide support to all teams in the IMA when needed.

Pwrpas y post

Mae'r IMA yn ceisio cyflogi gweinyddwyr i gyflawni rolau ar draws yr holl swyddogaethau a bydd rolau'n cael eu hyfforddi i fod yn hyblyg er mwyn darparu cefnogaeth i bob tîm yn yr IMA pan fo angen.

Responsibilities

• Distributing information and communications in an appropriate manner.
• Preparing, maintaining and collating records, files and management information, in accordance with company procedures.
• Drafting and issuing correspondence to staff and general public.
• Collection and evaluation of data and information in order to support the delivery of required business outcomes.
• Performing general administrative duties at the request of managers.
• Inputting and maintaining effective records.
• Providing administrative support including organising meetings and managing diaries.
• Ensuring effective communication between the IMA and the MOJ and building relationships with internal and external stakeholders.
• The duties/responsibilities listed above describe the post and are not intended to be exhaustive.
• The Job Holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under Job Evaluation and shall be discussed in the first instance with the Job Holder.

Cyfrifoldebau

• Dosbarthu gwybodaeth a chyfathrebu mewn modd priodol.
• Paratoi, cynnal a choladu cofnodion, ffeiliau a gwybodaeth reoli, yn unol â gweithdrefnau'r cwmni.
• Drafftio a dosbarthu gohebiaeth i staff a'r cyhoedd.
• Casglu a gwerthuso data a gwybodaeth er mwyn cefnogi cyflawni'r canlyniadau busnes.
• Cyflawni dyletswyddau gweinyddol cyffredinol a ofynnir gan y rheolwyr.
• Mewnbynnu a chynnal cofnodion effeithiol.
• Darparu cefnogaeth weinyddol gan gynnwys trefnu cyfarfodydd a rheoli dyddiaduron.
• Sicrhau cyfathrebu effeithiol rhwng yr IMA a'r MoJ a meithrin cydberthnasau â rhanddeiliaid mewnol ac allanol.
• Mae'r dyletswyddau/cyfrifoldebau a restrir uchod yn disgrifio'r swydd ac ni fwriedir iddynt fod yn hollgynhwysfawr.
• Disgwylir i Ddeiliad y Swydd dderbyn newidiadau rhesymol a thasgau ychwanegol o lefel debyg a all fod yn angenrheidiol. Mae’n bosibl y bydd angen ailarchwilio addasiadau sylweddol o dan Werthuso Swydd a bydd yn cael ei drafod yn y lle cyntaf gyda Deiliad y Swydd.

Essential Skills

• Strong verbal and written skills and ability to communicate effectively with a wide range of individuals;
• A strong commitment to delivering a high-quality service and an ability to apply learning from previous experiences and on the job activities;
• Use and work on own initiative;
• Good level of IT skills including proficiency in MS Office Word, and basic skills in Excel.

Sgiliau Hanfodol

• Sgiliau llafar ac ysgrifenedig cryf a'r gallu i gyfathrebu'n effeithiol ag ystod eang o unigolion;
• Ymrwymiad cryf i ddarparu gwasanaeth o ansawdd uchel a'r gallu i gymhwyso dysgu o brofiadau blaenorol a gweithgareddau yn y gwaith;
• Defnyddio a gweithio ar eich menter eich hun;
• Lefel dda o sgiliau TG gan gynnwys hyfedredd mewn MS Office Word, a sgiliau sylfaenol yn Excel

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace

Ymddygiadau

Byddwn yn eich asesu yn erbyn yr ymddygiadau hyn yn ystod y broses ddethol:

• Cydweithio
• Gwneud Penderfyniadau Effeithiol
• Rheoli Gwasanaeth
• Ansawdd
• Cyflawni'n Brydlon

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Working Together
• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths. https://ima-citizensrights.org.uk/current-vacancies/

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : May Kaewchang Email : HR@ima-citizensrights.org.uk Telephone : 03456037262

Recruitment team :

Email : MoJ-recruitment-vetting-enquiries@gov.sscl.com

Further information

https://ima.tal.net/vx/appcentre-1/brand-2/candidate/so/pm/1/pl/16/opp/40-40-Administrator/en-GB