Team PA

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

We recognise that the office 9-5 isn’t for everyone. That’s why we’ve introduced ‘Flexible by Choice’. Whether it’s working from home, in our offices, or a combination of the both, we trust each other to support our clients, colleagues and communities at the right time, in the right way.

Your Role

As a Team PA, you’ll be responsible for supporting our Lifetime and Estate Planning team that provides legal and tax advice to high net worth clients in respect of wills, tax planning, probate and estate administration, powers of attorney, trusts, Court of Protection and other related matters. Whilst supporting our South Coast team, you will also work closely with Team PAs in other offices to provide high quality administrative, secretarial and non-billable assistance to our national Lifetime and Estate Planning team.

We welcome applications from individuals who wish to work part time hours, including school-time hours

Office attendance is required 4 days per week

What You'll Be Doing

You will be joining a national team working in a busy environment and will need to handle a challenging workload from a variety of sources.

Core responsibilities will include:

• Acting as a key contact point for clients and colleagues
• Handling fee earner queries by email, phone, MS Teams and in person
• Arranging diary appointments, organising meetings
• Coordinating multiple fee earner diaries
• Managing travel and accommodation arrangements
• Dealing with the opening, closing and archiving of client files and assisting with matter maintenance, record-keeping and updating databases
• Dealing with compliance activities including letters of engagement, AML and conflict checks
• Managing the billing process and accounts housekeeping
• Generally supporting the team to deliver exceptional client service and working with others across the national team to deliver the same nationwide

What We're Looking For

• Proven experience in a comparable position
• Excellent organisational skills and time management
• Ability to work on own initiative
• Great accuracy and attention to detail whilst working efficiently
• Excellent verbal and written communication skills
• Excellent IT skills
• Enthusiasm, a can-do attitude and willingness to contribute to the team and work collaboratively

We’re proud of our values, and we’re looking for people who share them:

• To be pioneering with an imaginative outlook
• To be approachable and caring
• To be tenacious in the pursuit of our objectives
• To be efficient in the provision of our services
• To work with a foundation of integrity.

If this sounds like you, we’d love to receive your application.

What we can offer you

• 25 days annual leave, with the opportunity to buy additional leave
• Two fundraising days in a year to give back to the community (fully paid!)
• Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture.

We welcome applications from all diversity groups and backgrounds. We’re committed to enabling everyone to thrive and understanding and celebrating our differences is a key part of that. We’re proud of our work on the Disability Confident scheme, on the Race At Work Charter and as Stonewall Diversity Champions. We also have a range of networks for LGBT+, disability, generations, gender, social mobility, ethnicity, faith and culture to celebrate our people and to enable everyone to thrive.

Additional Information

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.