Part Time Reception and Support Administrator

JRS are currently recruiting for a Part Time Reception and Support Administrator to work for our client in Camberley on a permanent basis.

In this role, you will be a point of contact for visitors and incoming calls providing an efficient and professional service and supporting several departments with a range of administrative tasks as and when required.

The role is a 24.5 hour a week role, which will be 5 days per week with a rough guide of 9.30am – 15pm but there is an element of flexibility that can be discussed at interview stage.

Duties include:

Reception:
• Visitors – greet & welcome, maintenance of the visitor monitoring system, distribution of
  PPE and informing the relevant member of staff of their arrival
• Contractors – Issue work permits, provision of a verbal induction & supporting documents
  and communication of PPE requirements
• Operate the Company switchboard – receiving & qualifying telephone calls, announcing &
  connecting callers, taking brief messages and passing these on appropriately or connecting callers to staff members, directing voicemail messages to staff members, maintaining and ensuring the message is appropriate, reporting telephone equipment and line faults to the IT department
• Company Post – sort all incoming & frank all outgoing mail on time, ensure the franking machine is charged and maintained
• General housekeeping of the Reception area

Office Services & Support:
• Book meeting rooms and maintain the meeting room diary
• Book travel when requested for visitors
• Order and monitor the stationery and toner levels
• Order cleaning materials for external contract cleaners
• Order stock of coffee, tea, and sugar
• Supporting the management of the annual uniform issue
• Support catering requirements for internal meetings including the order & collection of
  food

Administration of Company Documents
• Scanning of transactional documents for electronic storage
• Maintenance of Company Documentation – document maintenance on central L/Drive
  system and dedicated databases
• HS&E Documentation, Formal Inspection document renaming & general admin support
• Material Documentation to ensure regulatory compliance
• Involvement in organising events, including Charity events as a Charity Committee Member and the annual Christmas Party
• Adhoc project work as required

Required Skills

• General office experience, including answering phones and dealing with a range of
  administrative tasks at the same time
• Proven experience of dealing with customers, either face to face or on the telephone
• Computer literate
• A minimum of 4 ‘GCSE’ or equivalent qualifications including Maths and English at Grade C or
  above
• Valid driving licence
• Experience of working as a receptionist with use of a switchboard
• Excellent communication skills, face to face, over the telephone and written
• Ability to provide a welcoming environment
• Ability to work under pressure while maintaining a positive, professional attitude
• Ability to organise and prioritise workload and work on own initiative
• Ability to take messages accurately and follow up where necessary
• Organised and efficient administrative skills
• Self-motivated with the ability to work with minimal supervision
• Ability to multi-task
• Familiarity of using office equipment such as photocopiers, scanner etc

Benefits include

• Salary £21,200 – £23,500 (FTE) which equates to a pro-rated salary range of £13,320 – £14,760
• 24 days annual leave (3-4 of these are to be used for the December shutdown)
• Profit Sharing Scheme paid out twice yearly
• Enhanced pension scheme
• Paid Volunteering Days
• Retail Discounts
• Cycle to work
• Gym discounts
• Car maintenance scheme
• Eye care policy (money off glasses)
• Free workwear and parking
• Saving and investments and debt advice
• Access to 24 hour wellbeing services

Should your application be successful, you will be contacted by one of our consultants. If you have not heard from JRS within 5 working days of your application being submitted, please assume you have been unsuccessful on this occasion.