Executive Assistant

Fabulous senior level EA role within the technology sector in the heart of Windsor, Berkshire working in stunning offices overlooking the castle. Working four days a week in the office and one day from home

The Executive Assistant will provide a full range of PA and administrative support to the UK MD and a Clinical Director. The position requires a proactive self-starter who can anticipate the needs of the MD and his staff. You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

Job responsibilities of the Executive Assistant role

• 
  Provide PA support including extensive complex diary management, monitoring incoming correspondence, screening calls, collating expenses on a regular and timely basis, collating monthly report data.
• Coordinate travel bookings and provide booking assistance to Executives/Senior Management visiting the UK
• Excellent communication skills in drafting emails/letters/agendas.
• Participate in company meetings and take minutes as required.
• Provide on-site/off-site support to customer meetings, seminars, training events, book and prepare meeting rooms, make tea/coffee, order and prepare lunches.
• Support to key customer/marketing events may include 2-3 days working off-site with some travel involved (historically 1-2 per year).
• Schedule requested meetings, conference and video calls.
• Assist in the organisation/coordination of UK Sales Meetings and Company events.
• Maintain and update reports and databases as necessary.
• Establish and maintain strong working relationships with other PA’s and Administrators internally and externally.
• Raise purchase orders / check invoices as necessary
• Maintain department specific contacts (customers, vendors, contractors…etc).
• General document management (uploading, filing, scanning, printing…etc).
• Proof read correspondence as requested.
• Maintain a variety of reports as directed.
• Compiling department specific materials and collateral as needed.

Requirements of the Executive Assistant role

• Must have worked at a similar level in a similar type of environment
• Associate Degree or relevant experience preferred
• Proven ability to work in a high volume, fast-paced environment
• Ability to communicate effectively whether via verbal or written communications with all levels of the organization
• Possess high level of organization skills, flexibility, and strong attention to detail
• Good proofreading and grammatical skills
• Ability to work under pressure
• A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time
• Advanced knowledge of Word and Excel is required