Office Manager
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Position Overview & Specifications
JOB DESCRIPTION
Lava Labs is looking for an Office Manager to join our growing team in Nottingham, UK and the Netherlands. Based in the UK this role will report directly to the CEO, and is suitable for candidates with a strong background in administration for small scale companies. LavaLabs is a video games development company and as such we offer a professional but non-corporate environment. Our growing team of 25 are split between our Nottingham and Amsterdam studios, along with a number of other team members in other locations around the world.
RESPONSIBILITIES
- Processing invoices and managing office budgets
- Managing the diary of the CEO
- Booking transport and accommodation
- Implementing and maintaining procedures/office administrative systems
- Assisting the organisation's HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents
- Dealing with correspondence and queries
- Organising company events
- Ordering stationery and IT equipment
- Ensuring that health and safety policies are up to date
- Organising induction programm
REQUIREMENTS
● Experience in an administrative role
● Knowledge of administrative software packages
● Good interpersonal and time management skills
● Basic accounting skills
● Reliability and discretion as you will often be dealing with confidential matters
ADDITIONAL INFORMATION
Whilst we have listed the requirements above, we recognise individuals have a wealth of talents to offer that can be of tremendous value, so whilst you may fall short of one or two of the requirements, you may have skills in other areas. We therefore strongly encourage you to apply if you feel you can demonstrate the skills required for the role.
Job Type: Part-time
Part-time hours: 20 per week
Salary: £13,000.00-£16,000.00 per year
Benefits:
- Company events
- Flexitime
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Nottingham, NG1 4FQ: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Nottingham, NG1 4FQ
Application deadline: 27/03/2023
Reference ID: OFM_LAVALABS
Expected start date: 20/03/2023
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Office Manager roles across Lava Labs's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £13,000 - £16,000 bracket, including retirement vesting and health parity.
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