Talent Operations Coordinator

We believe in the power of populist creativity to help brands grow, and have done so for some of the world’s most iconic brands including McDonald’s & Kellogg’s.

We also believe in the power of a strong culture that puts people and creativity at the heart of everything we do. Our guiding principles are simple: be open, be generous, be curious. We pride ourselves on a genuinely friendly and informal style where everyone’s invited.

The happiest people and most exciting places are also the most creative in our industry, and Leo Burnett has both of these, alongside a real passion for great ideas. Together, this makes it an outstanding agency for people to ply their craft.

Leo Burnett London has won a lot of awards – we regularly sit at the top of the tables for creative awards both in the UK and globally. We are a truly integrated creative agency and strongly believe that a great idea can live anywhere.

We are looking for an enthusiastic HR Assistant to come and join the London team.

This is an important, confidential and fast-paced function in a creative environment full of big personalities.

We are looking for a self-starter, someone who is confident with large volumes of admin and is brilliant at the detail as well as being a pro-active, positive member of a small Talent team.

This is a 360 support role that connects various elements of the agency recruitment, induction, benefits, payroll, training, health & safety and overall HR administration.

We are looking for someone who will build strong professional relationships throughout the agency, who is approachable, adaptable, collaborative and patient.

Main responsibilities:

• Manage end to end new joiner process
• Manage end to end leaver process
• Liaising with shared services centre for payroll and benefits processing and queries
• Book and confirm all new starter inductions and exit interviews
• Conduct HR inductions / Exit interviews (Junior Level)
• Training Admin (External/Internal): Book courses direct through suppliers. Update training tracker on a monthly basis, record and track training costs against budget, working with the team.
• Send out training invitations and coordinate attendance for internal courses including setting up rooms, monitoring attendance and owning the internal training calendar
• Collate training feedback
• Recruitment approvals, tracking
• Freelance management - approvals, contracts and setup
• Visa tracking/right to work checks
• Notetaking
• Ownership of HR systems – holiday, HRIS
• Monthly and ad hoc reporting
• Processing invoices, raising PO’s
• First point of contact for all Talent related queries

• You are someone who enjoys working in an administration capacity
• Strong IT skills, Word, Excel and PowerPoint and experience of HR database reporting
• Excellent written and verbal communication skills, ability to gain trust and forge strong relationships with everyone
• Strong people skills, ability to be an ambassador for the Talent team / agency
• Ability to remain calm during busy times and able to juggle various projects
• Maturity, empathy and discretion. Trusted to deal with sensitive information or situations
• Excellent attention to detail and numeracy, dealing with salary data, invoices etc
• Proactive and organised

Diversity and inclusion are a core part of our DNA at Leo Burnett. We’re committed to building an inclusive culture that encourages, celebrates, and supports our wonderfully diverse employee group irrelevant of their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion fuel our creativity and innovation, it enables us to be closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work.

We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us.