Administrative Assistant - Human Resources EMEA

JOB SUMMARY

Provides support to VP and CHRO when required. Performs other related tasks as assigned by management and team. Compliant with Marriott International Hotels Ltd London Office policies and procedures.

SCOPE/BUISNESS CONTEXT

• A fixed-term, full-time position based at the Fetter Yard Office.
• Working hours as required to do your job but normally not less than 40 hours per week

CANDIDATE PROFILE

Experience – Required

• Previous administrative experience supporting a senior executive essential
• Previous experience in dealing with confidential/extremely sensitive material essential

Experience – Preferred

• Knowledge of Marriott International Key Brands and Strategies with a strong administrative background – ability to work using their own initiative, ability to effectively communicate with all associates
• Flexibility of a role dependent on business needs
• Experience working in an HR department

Skills and Knowledge – Required

• Exceptional communication skills (verbal, listening, writing)
• Strong skills in Outlook, Word, Excel, PowerPoint and Teams
• Excellent computer skills—speed and accuracy of spelling and grammar
• Highly organized and efficient/flexible approach required as business objectives can rapidly change
• Ability to manage varying needs and prioritizing to ensure the best business results
• Ability to design and implement successful tracking of documents and spreadsheets
• Strong customer development and relationship management skills
• Ability to design and implement successful tracking of documents and spreadsheets
• Ability to manage and balance own time
• Ability to develop and maintain relationships with associates and leadership teams
• Can work in a fast-paced, ever-changing environment
• Ability to handle varying needs and prioritizing to ensure the best business result
• Filing and coordinating a variety of documents, appointments etc.
• Updating and distributing relevant information databases as required
• Processing incoming/outgoing mail
• Updating contact databased and Email distribution lists
• Budget control: Processing invoices and OFB spreadsheets as required
• Booking group travel
• Meeting management (booking dates, locations, collating agenda items and minute taking)
• Maintaining office supplies for the department
• Maintaining, collating and distributing relevant team activity reports

Education or Certification

• High School completion or equivalent required; preferably around administration and secretarial qualifications

Technical Expertise (Learning and Applying Personal Expertise)

The following are specific responsibilities and contributions critical to the successful performance of the position:

Talent Acquisition

• Supports the coordination of HR Leader interview schedules and processes as required
• Supports the coordination of senior team recruitment as required

Total Compensation

• Assists with any Compensation and Benefits data compilation

Human Resources – General

• Maintains Email Distribution Lists to ensure accurate details
• Updates Organisation Charts
• Updates Contact list and HR Email distribution lists
• Creates and maintains shared folders and team performance-tracking documents
• Produces and distributes team correspondence, presentations and other related documents as required
• Composes, produces and signs correspondence on routine matters
• Maintains office supplies for the HR Office
• Processes expense reports for VP HR as required
• Budget control: Processing invoices and as required
  • Tracks travel and vacation schedules for VP
• Tracks team vacation and movements
• Maintains, collates and distributes all relevant activity reports
• Coordinates venue, agendas and minutes for various meetings
• Coordinates all travel and hotel accommodation arrangements for VP HR
• Sets up conference calls and necessary information technology, web-conferencing for meetings
• Maintains diaries and schedules appointments and meetings for the VP HR
• Responds to various requests for help and information
• Assists HR Operations with various administrative and service-related tasks as required
• Update and maintain HR MGS pages.
• Complies with Marriott International policies and procedures
• Coordinates team recognition celebrations for VP HR direct reports
• Cover for EA to CHRO when on leave

Other

• Performs other related tasks as assigned by management
• Complies with Marriott International and policies and procedures and local Standards
• Some travel may be required

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.