Finance & Systems Executive (Entry level)

Finance & Systems Executive (Entry level)

Job title: Finance & Systems Executive (entry level)

Group: Mindshare Worldwide

Client: Finance

Reports to: Accounts Payable Manager

Closing Date:

Mindshare is global media agency designed to make media exciting, fun and life changing. For the last 20 years our values of Speed, Teamwork and Provocation have guided our 10,000 people who work with some of the world’s best brands and companies. Located in 116 offices across 86 countries, we are the largest media agency in GroupM, WPP’s media investment management arm, which is the #1 media holding group globally. Mindshare Worldwide is the headquarters for Mindshare based in London. We are a team of 400+ people, co-ordinating media campaigns for our global clients.

Learn about our culture and values and meet some of our people here. Want to see some of our award-winning work? Click here

What We Can Offer You

At Mindshare Worldwide, we offer a competitive salary package, with 25 days holiday increasing with service to a maximum of 30 days, with the option to buy an extra 5 days per year. We also have an enhanced pension scheme, Bupa healthcare, a monthly wellbeing fund and early finishes on a Friday during summer. These are just some of the great benefits we offer.

Based ten minutes from London Bridge tube station, our office has a rooftop with 360 views of London – a great space to hang out with colleagues and friends!

We also offer an extensive training programme to help guide your career development whilst you’re with us. There’s a wide range of options to suit everyone at all levels of your career.

Our Values & Behaviours

Our attitude is reflected in our core values of Speed, Teamwork and Provocation, which drive our people and our business.

We want Mindshare Worldwide to be a place where everyone feels that they belong, everyone can be themselves and everyone has the same opportunities to develop their careers. Over the last 12 months we have made important steps in progressing on our journey to a truly inclusive organisation. We have launched The Collective and have seen the birth of a range of Employee Resource Groups who have shown some amazing and inspiring work.

Our Commitment

We are committed to making reasonable adjustments wherever necessary. If you require this document in another format, such as large print or audio, please contact Ellie Macdonald (ellie.macdonald@mindshareworld.com).

Mindshare Worldwide commit to providing assistance for candidates who have successfully secured an interview and may require reasonable adjustments. We will work with the interviewee to establish what additional support is required and where possible, ensure reasonable adjustments are implemented to support a successful interview.

The Role

The position of Finance & Systems Executive will take full responsibility for the Expenses and Systems processing requirements at Mindshare Worldwide. Working alongside the AP team, the role will ensure best practice and SOX requirements are followed at all times. The role also requires regular communication with stakeholders across the business and at all levels, providing swift support so the business has the correct access to continue working. The AP Manager will provide full support in achieving the objectives of the role.

Responsibilities

Expenses

Processing and paying all employee expenses in a timely manner – including:

• Ensuring that all the expenses claimed are inline with the company guidelines.
• Using the accounting system and banking system to set up all payments for employee expenses including posting the cash payment when the money leaves the account.
• Provide a quarterly expense reconciliation for senior staff to GroupM Global CFO
• Monthly review of aged creditor employee accounts to ensure that all queried expenses are investigated and resolved.

Systems

Ownership of all Finance System access across the business – including:

• Be the ‘Face of Finance’ and first point of contact for any queries across the business
• Manage systems access requests including: New Joiners, Leavers, Approver changes and security access changes as well as client access.
• Ensure all changes are processed in a timely manner and inline with SOX control requirements
• Download monthly system reports for review by the Financial Controller

Other

• Work with the Financial Controller and Finance Director to make sure all timesheets across the business are up to date and any issues with access etc. are resolved
• Provide back up for the other members of the Payables team when they are on annual leave etc.
• Other adhoc tasks from time to time.

The Ideal Candidate

As the Finance & Systems Executive, you will have a hands-on pro-active approach with good attention to detail. The role would suit someone who is organised and has good communication skills. The role is aimed at someone who is looking for their first job within a Finance team and the candidate should be willing to learn within a fast moving business.
Essential Criteria

• Can do attitude
• Excellent Organisational skills
• Good relationship building skills
• Able to work individually as well as part of a team.

Desirable Criteria

• Familiarity with a range of Microsoft Office Applications including Outlook and Excel