Executive Assistant

COMPANY, TEAM & ROLE OVERVIEW:
THE TEAM
The Central Management Team is the hub of the business and is home to the HR, Finance and Marketing and BD teams amongst others. These departments work closely and cohesively together to achieve the smooth running of the firm and providing support to the Managing Partner, as well as the wider departments. Reporting into the Managing Partner the main responsibility of the Executive Assistant is to support day to day operations in relation to the management of the firm.
MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES: DUTIES

• Proactive diary management for the Managing Partner, this will involve ad hoc requests as well as managing annual work cycles, anticipating what will be needed and when and coordinating diaries accordingly.
• Supporting the MP in managing their inbox/correspondence, calls and meetings including high value/sensitive/confidential information
• Organising all internal/external meetings on behalf of the MP, ensuring that a professional approach is maintained when dealing with high profile senior relationships.
• Anticipating forthcoming internal events and preparing presentations and other materials, including: power point presentations and speeches, including:

o Partner and all staff presentations
o Team away days, strategy days, social events
o Annual Partners’ conference – liaison with Marketing Director and taking responsibility for logistics/operational delivery of the conference

• 
  Supporting projects which improve communication between CMT and the wider partnership. For example, managing a partner’s only intranet page, partnership calendar, anticipating and drafting comms on projects
• Willingness and ability of work outside of normal hours, in exceptional circumstances when required
• Close liaison and collaboration with CMT Directors, Heads of and CMT Team Coordinator
• Organising all travel arrangements for the MP, UK only.
• Continually promote a positive, down to earth, Managing Partner brand internally and externally.
• Support the MP to foster a culture of support, inclusivity and equity for the Partnership
• Deal with matters with integrity and discretion and maintain a safe and confidential environment.

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION: DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

• Exceptionally well organised and self-motivated, proactive in approach
• Strong attention to detail and the ability to prioritise, work to deadlines and under pressure
• Ability to think ahead and anticipate requirements/outcomes
• Experienced Outlook diary manager
• Reliable and trustworthy with P&C information
• Discretion and tact in dealing with clients, partners and staff at all levels
• Ability to maintain good relationships with other departments in the firm
• Good time keeping and punctuality
• Emotional intelligence, ability, and confidence to handle conflicting requests and foster great relationships
• Positive and empathetic approach to others and capable of working as an integral part of a team
• High standard of English, written and spoken
• Capable of working with large, pressured, workload often on tight timescales
• Positive, friendly & enthusiastic attitude
• Excellent IT skills, highly proficient users of Microsoft packages including Outlook, Word, Excel, PowerPoint and other relevant software