Senior Administrator – Technical Services

Job Summary

You will provide a comprehensive secretarial and administration service to the National Construction Programme Manager and their team, whilst also providing support to other Regional Estates & Facilities managers and members of the Technical Services Team as and when required.

We can offer a friendly working environment where teamwork is highly valued and indirectly contributes to the saving and improving of patients’ lives.

You will work with managers and staff across the country and will visit our centres as and when required as part of the Project Team.

You will undertake an induction and training programme, with ongoing assessment, and receive ongoing development to support you in your role and achieving your career ambitions.

Your working arrangements can be a mixture of flexible working between our Colindale Centre, Basildon Phoenix House facility and home working.

Main duties of the job

You will be required to provide a highly professional, proactive and comprehensive secretarial and administration service as part of the Construction Project Team, Technical Services Team and the wider Estates and Facilities Team. Your responsibilities will include :-

• Maintaining communication links between managers, teams, contractors and external agencies
• Ensuring that the construction programme is delivered on time and within budget to the required standards
• Providing dedicated support to a named senior manager(s) within the team to ensure diary, travel arrangements and all relevant paperwork and documents are prepared in advance
• Assisting in the development and preparation of project plans, producing instructions for new works and recommending amendments to existing policies and protocols.
• Monitoring capital, revenue and backlog maintenance budgets and prepare a monthly report for the National Construction Programme Manager
• Maintaining records for annual leave, training, expenditure and staff absence.

About You

Experience and Knowledge

• Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
• Experience in producing meeting agenda, taking minutes, running bring forward systems and chasing progress on actions
• Experience of handling confidential information and awareness of Data Protection and Freedom of Information
• Experience of working in a similar project or service delivery environment
• Experience of working with information technology using Microsoft Office packages (Word, Excel, and PowerPoint), and project packages

Qualifications and Training

• NVQ Level 4 or equivalent qualification in an administration related subject OR equivalent relevant experience to NVQ Level 4
• European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or OCR (RSA) level 3 in text/word processing or demonstrable workplace experience

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

About Us

At NHS Blood and Transplant, we’re incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.

It’s an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with and positively encourage applications from all sectors of the community.

Three small words, one big difference - Caring, Expert and Quality.

Together we'll save and improve more lives than ever

This vacancy will close at 23:59 on 14th June 2023.

Interviews are anticipated to be held on w/c 3rd July – subject to confirmation

For informal enquiries please contact – Name: Ann Traynor, Job Title: Office Manager, Technical Services, Contact Details: 07392139821.