Administrative Assistant, Simulation Centre

Secondment/ fixed term for 9 months to cover substantive post holders maternity leave

• Secondment Opportunity – Existing permanent employees must first discuss this opportunity with their substantive line manager and complete the secondment request form prior to interview. The secondment request form and the associated secondment policy can be found on the HR/Recruitment intranet pages and must be completed and signed by the substantive line manager. The Candidate should then take it with them to interview as confirmation that an agreement has been granted.

We are seeking to recruit an enthusiastic administrator within the Scottish Centre for Simulation and Clinical Human Factors (SCSCHF)

The post holder should have relevant experience working in an administrative environment and have experience of working with a range of staff. You will require excellent communication and interpersonal skills. You must have a good working knowledge of IT applications, good organisational skills and a working knowledge of office procedures. You should have worked as part of a team previously.

Duties include:-

• Data collection of all evaluation and feedback from all courses
• Administrative support to the Clinical Education manager
• Arranging Purchase orders
• Advertising of courses on an ongoing basis on the SCSCHF website
• Assist with the scheduling of national and local courses
• Allocating places on courses, ensuring application is appropriate and highlighting potential problems to relevant staff/faculty
• Maintain attendance lists/waiting lists on computer and file
• Responding to correspondence, email and telephone enquiries
• Manage petty cash
• Correspond with participants and ensure that they receive information and pre-course materials in good time
• Arrange for finance to issue invoices for course fees and record information to reconcile with finance reports
• Stationary ordering
• Process accommodation and travel expense claims for external/Internal staff
• Manage workload unsupervised and use own initiative, knowledge and experience to make decisions regarding workload priorities

The post holder will support the Clinical Education Manager in the day to day running of the service. The service affords a friendly and progressive place to work.

The duties of this post require the successful candidate to complete a Standard Police Act Disclosure Scotland Check.

For more details please contact Tanya Somerville, Clinical Education Manager on 01324 567416 or by email: Tanya.somerville@nhs.scot.

Please note that the majority of correspondence is sent by e-mail, therefore please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on 0330 041 4694 if there are any reasonable adjustments we can make to assist you with your application and/or interview.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.