Admin Assistant

Duties and Responsibilities:

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  Undertake reception duties, including answering the telephone, face to face enquiries, receiving visitors, dealing with student enquiries and managing the school emails

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  Provide administrative support for the Academy

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  Undertake assistance with Bromcom data input tasks ensuring accuracy and confidentiality at all times. Including admissions, detentions, exclusions, updating student information

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  Undertake daily administration of student’s attendance recording for lateness following attendance protocols to establish reasons for absences

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  Undertake other general administrative procedures as required by the Office Manager including reprographics support for staff

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  Operate relevant equipment/ICT packages (e.g. word, excel, databases, spread sheets, Internet)

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  Maintain stationery stock and supplies for the team

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  Provide general advice and guidance to staff, pupils and others

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  Support with the booking system for meeting requests, student interviews and tours

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  Assist with room bookings for internal and external events including providing refreshments and setting up relevant rooms

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  Assist with uniform sales and maintaining stock levels

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  Must be able to support the admin function including;

• Supporting of school key events such as reward evenings and various parent/student events

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  supporting with the enrolment process and induction /transition

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  supporting with the maintaining, issuing and tracking of uniform

• Support with the booking of external enrichment providers to support extra-curricular activity

Generic Requirements:

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  It is a requirement of all posts within the Academy that Health and Safety requirements are upheld in the performance of duties

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  All employees of the Academy are required to uphold the Equality and Diversity Policy and the Academy’s Code of Conduct

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  All staff will ensure the safeguarding of young people by the implementation of Child Protection and other safeguarding policies.

• This job description is not a complete description of the role, as you are required to undertake any other reasonable duties within the level of responsibility and grading of the post as directed by the Head of School.