Billing Controller

About Ogilvy Health

One of the largest global networks in healthcare communications, we provide strategic, integrated communication solutions for our clients, including many of the biggest names in the pharmaceutical industry. Comprised of over 200 healthcare communication specialists across disciplines of medical education and communications; brand promotion; digital and social; strategic planning and public relations. We believe we are like no other; we blaze new trails; we encourage a culture of creativity and innovation; we challenge as well as recognise and reward our team.

We believe that at Ogilvy Health, there’s no better place to forge a long lasting and successful career, if the above sounds inspiring then we look forward to meeting you.

About the Role

Are you someone who is organised, enthusiastic and with great attention to detail? We are looking for a Billing Controller to join our friendly finance team. Reporting to the Revenue Accountant you will be a key member of the team and play a pivotal role in the delivery of the finance operations. This role will offer you variety and scope to develop your skills for future progression within the team.

This role offers hybrid working, with 3 days from home and 2 days in our London office.

As Billing Controller we rely on you to

• Raise invoices via the ERP (Enterprise Resource Planning) system for time and expenses
• Prepare billing packs during month end
• Analyse fee and production income for variances, ensuring appropriate explanations are received
• Obtain authorisation and ensure forwarding of invoices, dealing with any client specific requests as required
• Prepare billing summaries and analyses for account groups as required
• Create and update jobs with estimates, ensuring the client’s purchase orders are in the ERP system
• Assist colleagues to monitor and produce budget reports
• Ensure timesheets are submitted and approval gained prior to deadlines, ensuring compliance
• Train and support new employees on the use of the ERP system
• Liaise with the shared service centre regarding accounts payable / invoicing and credit control enquiries
• Resolve internal and external Audit requests and ensure SOX compliance
• Ensure Ogilvy Health’s creative costs are communicated and billed to the client
• Assist the accounts team with revenue enquiries and analysis as required
• Ensure project reconciliation in a timely manner.
• Provide commentary for month end reports
• Manage aged WIP, (Work in Progress) aged accrued and aged debtors

Your skills and experience

• Experienced in the use of Microsoft office suite, including Excel
• Good communication skills including an ability to work with a variety of stakeholders
• An ability to work to tight deadlines whilst maintaining excellent attention to detail
• An ability to take ownership of tasks and see them through to completion
• Experience using an ERP system, we use Maconomy here at Ogilvy Health.
• Previous billing experience gained in an agency setting, and familiarity with time and WIP reconciliations would also be advantageous

Benefits

• Private Medical Cover OR Monthly Leisure Allowance (£45!) OR Dental Cover
• 25 days annual leave, plus a day off for your birthday and a paid volunteering day
• Employee Assistance Programme (EAP)
• L&D Academy
• We have a host of inspiring groups to get involved in and help drive change when it comes to DEI
• As we're a network agency you'll get a seat at the table with our industry friends, ranging from world-leading technology partners to many of the biggest names in healthcare.
• We have world class training programmes to support you throughout your career, from joining through to leadership level. The opportunity to work with an award winning, collaborative, innovative, fun team, with a passion for making health brands matter.

Job Type: Full-time

Salary: £27,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Canteen
• Company events
• Company pension
• Private dental insurance
• Private medical insurance
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in London