Administrative Assistant

Job description

• Supports Manager, team and fellow members of the Administrative Team in all aspects of administration
• and acts as departmental focal point.
• Livelink Document Management System - fully utilise the functionality of Livelink including workflow, document filing. Provide support and guidance to department on the use of Livelink, and actively supporting the team to encourage strategic use of the system - Livelink Super User.
• Intranet administrator - maintain and publish material relating to team and enhance the quality of the site to increase visitors.
• Ensure new starts are welcomed and provided with the correct set-up, information, and training to perform efficiently within the department.
• Arrange meetings, team building events and conferences both internally and externally.
• Attend team meetings, record actions in database and follow-up to ensure actions are completed within agreed deadlines.
• Prepare and submit weekly Management report within required timeline.
• Assist team with arranging training, PPE and business travel as and when required.
• Maintain departmental registers, holiday charts and contact lists.
• Collate information and create presentations and/or reports.
• Review departmental administrative processes to ensure alignment with UK procedures.
• Actively participate in the monthly UK Administration team meetings to ensure consistency in processes and across teams.

• Administration/Business skills qualification advantageous
• Technical qualification/training advantageous
• Previous experience in a similar role
• Good IT/office technology skills with a detailed knowledge of Microsoft Office (SAP, technical software/applications preferred)
• Excellent keyboard skills
• Ability to initiate and implement improvements to administration procedures and systems

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.