Legal Administrative Assistant

Job description

• Assist the Company Secretary in ensuring that all statutory books and registers of the companies are maintained, and all statutory filings completed and submitted on a timely basis in order to meet the requirements of all statutory bodies
• Assist the International Mobility team with the review and execution of housing leases
• Assist the General Counsel and the members of the Legal and Audit Departments in carrying out the day- to- day work and duties of the department
• Maintain the databases used by the Legal Department for matter management
• IS correspondent for the Legal Department continuously updated on the functions of IS tools and developments relevant for the legal profession
• Maintenance of the UK chart of companies involving all E&P, downstream, midstream and chemicals UK subsidiaries of the group (contacts, track of information)
• Co-ordination of compliance with Group policies and procedures
• Filing of permits, contracts and relevant correspondence in accordance with Group policies and procedures

• Ability to act with autonomy, setting own priorities with regard to day-to-day work requirements
• First class legal administrative and organisation skills to ensure strict deadlines are met
• Experience as a Legal Administrative Assistant from a law firm or in-house legal department
• Extensive experience in maintaining databases used by legal professionals for matter management
• Extensive experience in operating IS tools
• Excellent written communications skills
• Recognised training in and practical experience of Company Secretarial work

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.