EA/ Office Assistant- Permanent

• Currently recruiting a EA/ Office Manager for a permanent role
• Based in Glasgow City Centre (Hybrid) for a finance solutions advisor

About Our Client

Leading provider of financial soultions

Job Description

Executive and Senior Management Support

• Arrange and co-ordinate meetings and corporate events, liaising with external parties as required
• Book and manage travel arrangements for the Executive and Senior Management team as requested
• Prepare and edit correspondence, communications, presentations and other corporate documentation. This may include minute taking at meetings
• Assist with the management and maintenance of Executives' schedules and appointments

Corporate Services/Office Management

• Ownership of facilities management, liaising with landlords and 3rd Party utility providers
• In-life management of 3rd Party cleaning vendors, ensuring an efficient service of cleanliness is maintained at all times
• Maintain a safe and efficient office by corresponding with all Corporate suppliers such as stationery, confidential waste and fire authorities as required
• Being available on-site to co-ordinate the planned arrival of visitors and vendors as required
• Manage stocks and order office consumables as required
• Support the management of the car parking facility issuing/receiving car passes as required

HR Team Support

• Support the HR team with the efficient on/off boarding of colleagues including liaising with IT as required, the issue/receipt of office passes, keys and fobs and office orientation as part of the induction process
• Work with the HR team on employee engagement initiatives including employee recognition, wellbeing, health, safety, diversity and inclusion initiatives
• Co-ordinate training and development activities as requested, providing administrative support as directed

The Successful Applicant

Education

• Business Administration qualification would be preferrable

• Experience in a similar fast-paced, multi-functional role is a must
• Proven ability in establishing and managing professional and positive relationships with Executive Directors, Senior Managers and other key internal and external stakeholders
• Articulate and confidence in negotiating and managing Vendors and 3rd-Party suppliers
• Competent in all Microsoft Office package

• Flexible and adaptable with a "can do" attitude
• Highly organised with an ability to balance multiple priorities and stakeholders
• Excellent communication skills
• Operational and commercial awareness with an attention to detail and an understanding of the importance of confidentiality
• Proactive, adaptable and result driven

What's on Offer

• Full time, Permanent 35 hours per week (Monday to Friday 9.00am to 5pm)
• Competitive salary and fantastic benefits
• Hybrid working option