Administration Assistant
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Position Overview & Specifications
Dr R Woolley Dr B Barrie Dr M Manjdadria Dr T Morgan Mrs R Barker
We’re a well-regarded NHS GP Surgery located alongside the River Thames in the bustling village of Pangbourne, near the outskirts of Reading. We’re looking to recruit two part time administrators to join our friendly team.
The work is varied requiring a calm and meticulous approach. You must have excellent communication, I.T and organisation skills with an ability to work well under pressure. Full training will be given to enable you to carry out your role efficiently. However, experience working in general practice would be an advantage.
Duties across the 2 roles include:
- Processing SARs (requests for medical records) in line with GDPR and data protection laws
- Processing requests for patient data from third parties in line with GDPR and data protection laws
- Processing other non-NHS work, such as firearms certificate requests, in line with practice policy
- Raising invoices as required for non-NHS work carried out
- Assisting the nursing team with non-clinical tasks – such as ordering, processing referrals, checking immunisation histories.
- Assist with and provide cover for organising and processing incoming postal & electronic mail on to patient records, filing as relevant and coding as appropriate
- Adding and coding immunisations
- Providing secretarial cover during periods of leave and high workload
- Providing cover for registration and deduction of patients records
- Procurement of stationary, staff refreshments, medical equipment, kitchen and bathroom supplies etc
- General administration tasks; such as filing, photocopying, labelling medical notes.
We are a welcoming, supportive and hardworking team. We can offer the successful candidate a lovely working environment in picturesque surroundings, free onsite parking and the option to join the NHS pension scheme.
Job Types: Part-time, Permanent
Part-time hours: 20 per week
Salary: From £10.74 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Reading: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
United Kingdom Right to Work & Skilled Worker Visa Guide
Employment in the United Kingdom requires legal Right to Work verified under the Home Office Points-Based Immigration System:
Sponsoring employers must hold an active Home Office A-rated Sponsor License and assign a valid Certificate of Sponsorship (CoS). Role must meet the general minimum salary threshold (£38,700) or occupation going rate.
Continuous employment under Skilled Worker status establishes eligibility for Indefinite Leave to Remain (ILR) after 5 continuous years, leading to British Citizenship.
Candidate Preparation Blueprint: General
Based on transatlantic hiring benchmarks for Administration Assistant roles across Pangbourne Medical Practice's corporate sector, successful applicants typically excel across three core dimensions:
Demonstrated portfolio evidence, architecture/system design case studies, or validated professional certifications directly applicable to General.
STAR method competency responses highlighting cross-functional leadership, conflict resolution, and delivering measurable enterprise ROI under tight timelines.
Total compensation expectation aligned within the benchmarked £11 - £11 bracket, including retirement vesting and health parity.
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