Scheduler & Sales Support Coordinator

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.

Basic Function

This role provides support to Phillips 66 specialty coke product managers and customers for account administration and product scheduling issues, liaising closely with other internal and external groups in the UK, USA and China to ensure a comprehensive service.

Primary Accountabilities/Responsibilities

Work closely and pro-actively with specialty coke product managers, other Phillips 66 personnel, external logistics providers and customers to schedule specialty coke deliveries to meet P66 and customer expectations and to avoid congestion in P66 port and warehouse facilities. Deal promptly with internal and external customer queries and conflicts.

Monitor the costs of alternative modes of dry goods transport and recommend the most cost effective mode for deliveries and movements of specialty coke.

Prepare regular and ad hoc reports and data with a particular emphasis on accurate tracking of contractual obligations and credit exposure, actively looking for opportunities to improve on efficiency and results.

Maintain a strong control environment in accordance with Phillips 66 Process and Controls Standards by.

+ Ensuring adequate financial security is in place prior to each and every delivery being effected in order to cover P66’s exposure to potential non-payment. Highlight any potential future credit exposure, above accepted levels, to specialty coke product managers and logistics personnel promptly.

+ Liaising with Business Compliance groups and customers to ensure ‘know your customers’ checks are completed prior to sales/purchase agreements being executed

Provide cover for other Sales Support Co-ordinator role(s) within Global Specialty Coke, including:

Taking ownership for customer system set up updates & renewals, mainly in SAP, as well as setting up contractual arrangements for customers.

Ensuring the invoicing process is completed in a timely manner and the raising of correction credits/debits process is adhered to.

Undertaking a range of regular administrative tasks, to include transactional activities and administration of product movements to customers/other Phillips 66 locations

Providing assistance to Finance groups in the closing of Financial accounts at each month-end, quarter-end and year-end.

Further development opportunities include sulphur sales to third parties ex Humber Refinery – negotiating prices and optimising related refinery logistics

Critical Skills/Leadership Criteria

Hold the legal right to live and work in the UK on a permanent basis without restrictions, or meet the criteria for employer sponsorship.

Excellent attention to detail and ability to prioritise tasks.

Strong can-do attitude and customer service ethos.

Evident problem solving skills

Ability to work effectively whether independently or as part of a team.

Good systems knowledge – proficient in SAP, Excel and SharePoint.

Highly numerate with business acumen – as it relates to customer financial data and internal accounting requirements.

Analytical skills – ability to analyse data and draw conclusions.

Continuous improvement mind-set regarding processes and admin tasks

Phillips 66 has significant marketing operations in Europe. In the UK the business is primarily wholesale, selling fuels to distributors (some of whom are branded JET) and resellers. The fuels are either collected by customers or delivered through a contracted road tanker fleet operating out of a number of UK distribution points. In addition, Phillips 66 Limited supplies a network of approximately 330 independently owned petrol forecourts, all of which are branded JET.

Other markets served are aviation, marine and LPG. JET supplies some of the UK's growing secondary airports using owned and shared refuelling tankers and storage, and delivers to airlines through contracted refuelling operations. Marine markets are served using contracted vehicles, as is the LPG business.

To be considered:
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 14th June 2023.

Phillips 66 is an Equal Opportunity Employer

Requisition ID: 57729

Location: GBR - London

Job Field: Sales

Division : Emerging Energy

Technical Req : No